Matthews™ · 2 hours ago
Administrative Assistant (TN)
Nashville, TN
Full-time
Onsite
Entry Level
$20/hr - $24/hr
2+ years expMatthews™ is seeking an Administrative Assistant to support the office’s administrative functions and assist the leadership team. This role involves managing various clerical and administrative tasks, such as scheduling appointments, handling data entry, and communicating with clients.
Financial ServicesReal Estate
Responsibilities
Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression
Ordering, stocking, inventory, and expense report of office supplies
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc
Welcome packets and New Hire collateral
Building and office card access
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc
Required emergency course education
Parking validations
Office equipment management
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Manage and answer the main phone line
Ensure company voicemail is checked daily and messages are relayed to the appropriate party
Provide wire instructions
Mail pickup and delivery (daily)
Cleaning up office
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating and supporting internal office events
Office Competition Support
Interview scheduling & administrative support
Miscellaneous tasks
Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc
Preparing first day collateral
Posting training calendar around office
Organizing mixers and activities
Ordering catering and setting up for Summer Training Events
Track summer class’s progress in Google Classroom
Prepare conference room for live trainings and herd summer class
Qualification
Required
Associate's degree or higher
2+ year(s) relative experience
Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
Company
Matthews™
Matthews™, a commercial real estate investment services and technology firm, holds recognition as an industry leader in investment sales, leasing, and debt and structured finance.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kyle Matthews
Chairman & CEO
Duerk Brewer
Chief Operating Officer
Recent News
The Business Journal
2025-10-03
Company data provided by crunchbase