Rider Levett Bucknall RLB · 10 hours ago
Administrative Assistant
New York, NY 10016, USA
Full-time
Onsite
Senior Level
$26.44/hr - $33.90/hr
5+ years expRider Levett Bucknall (RLB) is an award-winning international firm known for providing property and construction consultancy advice. The Administrative Assistant role involves providing general office support, managing correspondence, and assisting with marketing activities to ensure successful project outcomes.
ConstructionConsultingProject Management
Responsibilities
Preparation of written responses or replies by phone, correspondence, or e-mail when necessary
Enter opportunities into CRM
Marketing support
Filing contracts & POs
Invoicing for Projects
Process expense reports
Schedules and organizes office activities such as meetings, travel, conferences, and department activities
Answers telephones
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed
Retrieves, sorts, and distributes mail for office
General office duties (photocopying, binding, faxing, etc.) when requested
Tracks and orders office supplies
May help with billings
Contributes to team effort by accomplishing related results as needed
Preparation of correspondence, confidential memos, meeting minutes and reports, as requested
Maintain President’s calendar and contacts
Arrange conference calls
Generate expense reports and client billings
File creation and maintenance
Make travel arrangements, when requested
Meeting/Event planning for North American Board of Directors (and occasional international meeting planning)
Photocopying, binding, faxing, etc. as needed
Opening and sorting mail
Preparing documents from dictation/ transcription
Maintain client database and files
Composing and editing PowerPoint presentations
Creating / maintaining Excel spreadsheets
Contributes to team performance by collaboration and effective communication
Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes
Adds to team effort by accomplishing other duties as assigned
Qualification
Required
AA Degree
5+ years of previous office experience
Excellent communication, writing, and interpersonal skills necessary
Ability to effectively consult and negotiate across all levels of an organization
Intermediate knowledge of Microsoft Office
General clerical abilities required
Intermediate typing skills (55+ wpm)
Must be able to maintain confidentiality
Show initiative
Preferred
Marketing experience
Design software skills
Knowledge of the A/E/C industry
Experience in Unanet AE/CRM
Benefits
Excellent compensation and benefits package
Company
Rider Levett Bucknall RLB
RLB. Where people make progress. For over 240 years, RLB has thrived by bringing together the right people and doing things the right way.
1001-5000 employees
H1B Sponsorship
Rider Levett Bucknall RLB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (5)
2022 (4)
2020 (2)
Funding
Current Stage
Late StageRecent News
B Daily
2025-10-03
Rider Levett Bucknall
2025-09-29
Company data provided by crunchbase