Baltimore City Public Schools · 5 hours ago
Administrative Assistant I (Office of New Initiatives)
Baltimore, MD
Full-time
Onsite
Entry Level
$68K/yr - $104K/yr
1+ years expBaltimore City Public Schools is seeking an Administrative Assistant I for the Office of New Initiatives, responsible for providing high-level administrative and confidential support to the Senior Executive Director. The role involves managing day-to-day operations, supporting strategic priorities, and facilitating communications within the department.
Education
Responsibilities
Manages administrative and clerical functions for the Office of New Initiatives
Coordinate and manage the Senior Executive Director's calendar, meeting preparation, travel arrangements, and event logistics
Works collaboratively with team regarding completion of assignments from the Senior Executive Director
Manages the schedule of the Senior Executive Director and ensures their preparation for meetings and events
Assists in developing and monitoring departmental budgets
Screens and handles requests and inquiries as deemed appropriate. Processes sensitive and confidential information. Receives and directs inquiries to appropriate staff
Examines, recommends, and implements policies and procedures
Represents the Senior Executive Director at meetings, presenting and discussing administrative matters as directed
Monitors program activities to ensure compliance with Federal, State and City affirmative action requirements
Composes and drafts correspondence, researches and prepares reports
Prepares and formats presentations and related materials
Drafts and/or prepares reports, statements, tables, forms and other documents from corrected copy, rough draft or instructions
Monitors the status/action of CEO cabinet delegated assignments and/or tasks
Develops and oversees the maintenance of administrative manuals, guides, and electronic filing systems
Orders necessary equipment and materials and monitors annual purchases for control of supply costs
Demonstrates interpersonal skills that ensure effective teambuilding and understanding of the team process
Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards
Qualification
Preferred
Bachelor's degree. Degree must be from an accredited college or institution
One year of experience providing administrative support to a department head or manager
Additional administrative support experience may be substituted on a year for year basis for the education requirement
Knowledge of the principles and practices of administrative analysis
Knowledge of office practices and protocol
Knowledge of principles and procedures of office management and supervision
Knowledge of standard record maintenance procedures
Excellent oral and written communication skills
Proficient skill in the use of technical computer applications including Microsoft Word, Excel, PowerPoint, and Outlook or similar package
Must be able to pass a Typing Assessment, Microsoft Word, PowerPoint and Excel exam
Skill in planning and coordinating administrative and/or clerical functions
Skills in setting work priorities and assigning work
Skill in expressing ideas and abstract thoughts clearly in both written and oral form
Ability to conduct administrative and organizational studies and to make recommendations for improvements
Ability to collect, compiles, analyze data, assemble information and prepare reports
Ability to interpret the administrative policies and procedures of City Schools
Ability to establish and maintain effective working relationships with associates, officials and employees
Ability to prioritize, plan, and execute multiple, complicated and continuing assignments in a timely manner
Benefits
This position is eligible for benefits.
City Retirement Plan
Company
Baltimore City Public Schools
City Schools is committed to ensuring that all students graduate from high school ready for college, career training, and life success.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$11.2MKey Investors
Bill & Melinda Gates Foundation
2018-08-28Grant· $11.2M
Leadership Team
Karen Lawrence
CEO Ombudsman
Thomas Jones
CIO / CTO (Chief Information Technology Officer)
Recent News
Maryland Daily Record
2025-10-12
2025-09-13
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