Yale University · 1 hour ago
Administrative Assistant
New Haven, CT
Full-time
Onsite
Mid Level
$28.43/hr - $28.43/hr
4+ years expYale University is seeking an Administrative Assistant to contribute to their Office of Collaborative Excellence and Student Engagement. The role involves providing administrative support, managing calendars, and coordinating events and meetings for the office and student groups.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities
Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments
Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material
Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material
Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation
Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms
Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities
May perform other duties as assigned
Qualification
Required
Exceptional organizational skills with the ability to handle competing priorities
Prior experience in a demonstrated Administrative support role
Proven ability to achieve high quality work outcomes, meet deadlines and effectively solve problems independently as well as part of a team
Ability to regularly exercise good judgement and initiatives
Ability to be resourceful and proactive
Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Qualtrics and graphic design platform
Excellent grammar, spelling and written communication skills
Excellent interpersonal skills and attention to detail
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education
Preferred
Bachelor's degree
Proven experience managing calendar, scheduling meetings and travel and handling expense reimbursements in an administrative position
Proven experience updating websites and working with social media platforms in a professional role
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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