Boyle Insurance Agency · 16 hours ago
Administrative Assistant
Memphis, TN
Full-time
Onsite
New Grad, Entry LevelBoyle Insurance Agency is seeking a highly organized and dependable Administrative Assistant to join their Memphis office. This role is vital for supporting daily agency operations by managing administrative tasks, assisting leadership, and coordinating internal communications.
Auto InsuranceHealth InsuranceInsuranceLife Insurance
Hiring Manager
Kristin Hockenbroch
Responsibilities
Track, renew, and maintain organized records of insurance licenses for agency staff
Monitor the agency’s general email inbox and forward messages to appropriate team members
Respond to general inquiries and provide administrative communication support
Answer incoming phone calls and direct them to the appropriate staff members
Collect, sort, and distribute incoming mail daily
Order and manage office supply inventory to ensure consistent availability
Assist with managing the agency’s social media presence and marketing initiatives
Create and distribute monthly internal newsletters and carrier updates
Coordinate employee-related services, including insurance discount programs
Assist with notary bond applications and ordering notary stamps
Complete proposals using agency templates with information provided by producers
Provide direct administrative support to the Executive Director of Business Operations
Assist with scheduling, communications, and special projects as assigned
Maintain professionalism and confidentiality in all administrative duties
Qualification
Required
Highly organized
Dependable
Ability to manage administrative tasks
Ability to assist leadership
Ability to serve as a key point of coordination for internal communications
Hands-on and detail-oriented
Ability to support multiple teams
Ability to keep office operations running smoothly
Ability to track, renew, and maintain organized records of insurance licenses for agency staff
Ability to monitor the agency's general email inbox and forward messages to appropriate team members
Ability to respond to general inquiries and provide administrative communication support
Ability to answer incoming phone calls and direct them to the appropriate staff members
Ability to collect, sort, and distribute incoming mail daily
Ability to order and manage office supply inventory to ensure consistent availability
Ability to assist with managing the agency's social media presence and marketing initiatives
Ability to create and distribute monthly internal newsletters and carrier updates
Ability to coordinate employee-related services, including insurance discount programs
Ability to assist with notary bond applications and ordering notary stamps
Ability to complete proposals using agency templates with information provided by producers
Ability to provide direct administrative support to the Executive Director of Business Operations
Ability to assist with scheduling, communications, and special projects as assigned
Ability to maintain professionalism and confidentiality in all administrative duties
Preferred
Prior administrative or office support experience preferred
Strong organizational and time management skills with excellent attention to detail
Professional verbal and written communication abilities
Comfortable juggling multiple responsibilities in a fast-paced office environment
Proficient with Microsoft Office and general office technology
Reliable, proactive, and capable of working independently when needed
Comfortable supporting marketing and communication initiatives
Team-oriented with a positive, service-focused mindset
Benefits
Health
Life
Disability
Retirement
Paid time off
Ongoing training
Company
Boyle Insurance Agency
Boyle Insurance Agency is an insurance company providing personal, home, auto, and commercial insurance solutions.
Founded in 1933
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase