NEOGOV · 7 hours ago
Administrative Specialist - Boards & Committees
Vero Beach, FL
Full-time
Onsite
Mid, Senior Level
$28.02/hr - $28.02/hr
5+ years expNEOGOV is part of the Indian River County Board of County Commissioners, and they are seeking an Administrative Specialist to provide skilled administrative and technical support for county boards and committees. The role involves managing records, coordinating meetings, and assisting with various administrative duties to ensure effective operations within the County Administration office.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serves as recording secretary for assigned committee(s). Some night committee meetings are required
Coordinates and schedules meetings and functions; prepares agendas, invites and tracks attendees, reserves meeting space and takes minutes as required. Prepare board orders to be sent out certified mail
Prepares confidential and sensitive material/documentation for meetings, workshops and presentations
Maintains online agendas and committee minutes
Develops general correspondence including but not limited to letters, memos, charts, tables, graphs, meeting minutes and business plans. Proofreads for spelling, grammar and layout; ensures accuracy and clarity of final copy
Maintains committee membership database, tracks and monitors vacancies, posts advertisements, coordinates the recruitment process and provides related support
Assists the Assistant County Administrator with administrative duties and scheduling of meetings
Serves as back-up for Executive Assistant; receives, answers, and directs incoming phone calls, emails, and walk-in visitors. Provides information, takes messages and refers inquiries to the proper person or office
Performs other duties as required
Qualification
Required
High school diploma / GED supplemented by five years of progressively responsible experience performing a variety of administrative duties
Ability to attend night meetings required
An associate's degree may be substituted for two years of experience requirement
Valid Florida Driver's License
Must possess good interpersonal and communication skills in order to serve others
Must be able to comprehend, speak and write the English language
Must be able to operate a computer using Microsoft Office software
Knowledge of office policies and procedures
Ability to operate various office equipment
Ability to maintain and update logs, files, and records with a high degree of accuracy
Ability to prepare correspondence and reports
Ability to record and transcribe meeting minutes
Ability to research documents
Knowledge and practice of organizational and time management skills
Ability to understand and follow oral and written instructions and work independently
Ability to analyze information and make judgment decisions
Ability to learn and adhere to the requirements of Sunshine Law
Preferred
Experience as a recording secretary, preparation of agendas, minutes and board orders
Notary License preferred, ability to obtain within 90 days of employment
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase