Pocketbook Agency · 4 days ago
Executive Assistant to CEO/Founder
Santa Monica, CA
Full-time
Hybrid
Mid Level
$120K/yr - $120K/yrPocketbook Agency is a fast-growing women’s health start-up seeking an Executive Assistant to support the CEO. The role involves managing the CEO’s calendar, coordinating travel, and handling various administrative tasks in a dynamic environment.
ConsultingRecruitingStaffing Agency
Hiring Manager
Nicole Zittel
Responsibilities
Own and manage the CEO’s master calendar with full discretion; handle frequent changes and last-minute rescheduling
Serve as gatekeeper for internal and external requests for the CEO’s time
Coordinate frequent domestic and international travel
Build and maintain a lightweight contact tracker (CRM-style) for investors, partners, and advisors
Prepare daily call sheets and ensure notes and follow-ups are captured
Manage the CEO’s to-do list, action items, and deadlines across tools
Anticipate needs, solve problems proactively, and operate independently in a fast-paced startup environment
Qualification
Required
Proven experience supporting a senior executive or founder in a startup or high-growth environment
Exceptional calendar management skills (non-negotiable)
Comfortable with ambiguity, speed, and frequent change
Direct, composed communicator with strong judgment
Discreet, organized, and highly reliable
Warm and confident, without needing to be bubbly or overly polished
Company
Pocketbook Agency
Pocketbook Agency is an award-winning, premier boutique recruitment firm specializing in elite administrative and support talent across the United States.
Founded in 2014
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Brittany Dolin
Co-Founder
Nicole Dayan
Co-Founder
Recent News
2025-11-05
Company data provided by crunchbase