Loyola Marymount University · 20 hours ago
Senior Administrative Coordinator, Engagement and Volunteer Management
Westchester Campus
Full-time
Onsite
Mid, Senior Level
$25.87/hr - $32.31/hr
4+ years expLoyola Marymount University is a Carnegie classified R2 institution in American Catholic higher education, seeking a Senior Administrative Coordinator for Engagement and Volunteer Management. The role involves providing administrative assistance to senior leadership, managing budgets, and supporting various committees and events to enhance departmental operations.
AlumniEducationTraining
No H1B
Responsibilities
Provide administrative assistance to the Vice President of Engagement and the Director of Volunteer Management
Create and maintain a professional office environment that will promote efficiency and support the daily operations, intermediate and long-range goals of the department, in conjunction with the goals of the goals of the University
Support the Vice President of Engagement and the Director of Volunteer Management in daily activities and achieving goals by answering and responding to telephone and e-mail communications, sorting and following up on mail, creating and maintaining a filing system, coordinating requests for updates to database, preparing meeting notes, creating functional templates and spreadsheets, coordinating travel plans, and interfacing with the offices of the top administrators at the university. (30%)
Assist in the organization and implementation of a variety of board and committee meetings and events. Create and maintain detailed and sometimes complex documents and spreadsheets related to the organization, activities, and work of these leadership boards. Attend select meetings and events to greet volunteers, coordinate guest speakers, provide technical support and take meeting notes. Prepare meeting packets, new member packets, setup for meetings, process correspondence, and provide other support related to the smooth operation of matters related to the various boards and councils. (25%)
Utilizing the University’s content management system, serve as content provider and perform regular updates to facilitate the smooth operation of activities. This includes copy editing, writing, creating forms and researching content that expresses the strategic objective of the site. Send reminders and interface with committee members and staff liaisons to secure and publish content related to the committees they staff. (15%)
Assist in the organization and implementation of committee meetings. Track registration and attendance, work with on campus catering and facilities contacts to produce a successful meeting. Attend select meetings to greet committee members, coordinate arrival of guest speakers, provide technical support and take meeting notes. (15%)
Manage the Volunteer Management budget. Process invoices, prepare requisition forms, keep an up-to-date spreadsheet, process P-Card paperwork and reconcile the budget for activities of the Vice President of Engagement and the Director of Volunteer Management. Track supplies and equipment needed. (10%)
Perform other duties as assigned or requested. (5%)
Qualification
Required
Typically a Bachelor's Degree or equivalent
Minimum 4 years administrative support experience in progressively responsible positions and preferably in a fund-raising or higher education environment
Demonstrated knowledge in the areas of: standard office practices and procedures; strong computer skills including spreadsheets and word processing; professional telephone etiquette; office equipment usage; correct English grammar, spelling and proofreading; basic knowledge of budget management
Knowledge of, and competence with, web-based and application-based work
Exemplary communication skills, both written and oral
Highly developed organizational and people skills
Demonstrated computer competency and strong working knowledgeable of Word, Excel, PowerPoint and Outlook
Ability to learn new systems
Preferred
Knowledge of the database and CRM systems are preferred
Experience with Smartsheet, Workday and graphic design are a plus
Company
Loyola Marymount University
Loyola Marymount University is a school in Los Angeles.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$8.08MKey Investors
FLETCHER JONES FOUNDATIONW. M. Keck FoundationNational Cemetery Administration
2025-08-28Grant· $1M
2024-10-01Grant· $5M
2024-06-17Grant· $0.35M
Leadership Team
Thomas Poon
President
Recent News
2026-01-06
2025-12-19
2025-12-10
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