North Bridge Staffing Group · 22 hours ago
Executive Legal Assistant
Boston, MA
Full-time
Onsite
Mid Level
$77K/yr - $117K/yrNorth Bridge Staffing Group is seeking an Executive Legal Assistant to provide high-level administrative and operational support to attorneys. The role involves managing day-to-day responsibilities, ensuring efficient workflow, and maintaining communication with clients and colleagues.
Human ResourcesStaffing Agency
Responsibilities
Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences
Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys
Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow
Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance
Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision
Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems
Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees
Reconciles and processes expenses on a daily basis
Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes
Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines
Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery
Supports attorneys in meeting billing targets and year-end requirements
Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills
Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details
Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed
Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination
Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones
Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems
Actively participates in team meetings, training sessions, and knowledge-sharing initiatives
Maintains strong proficiency in core applications and systems, following best practices and operational standards
Qualification
Required
Bachelor's degree or equivalent experience
Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments
Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients
Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills
Preferred
Experience with legal and billing software
Prior experience supporting boards or senior committees
Benefits
Discretionary performance-based bonus
Company
North Bridge Staffing Group
North Bridge Staffing was established in 2002 by Gerrie and Pat Dugan, who believed there was a need to provide customized talent solutions to clients, associates, and candidates.
Founded in 2002
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase