TOTO USA · 1 day ago
Sales Administration Assistant
Morrow, GA
Full-time
Hybrid
Mid Level
$48K/yr - $53K/yr
3+ years expTOTO USA is one of the world's largest plumbing products manufacturers, dedicated to improving people's lives through innovative bathroom solutions. The Sales Administration Assistant provides essential administrative, logistical, and communication support to the Sales Administration team, ensuring smooth operations across various departments.
Building MaterialIndustrialManufacturing
Responsibilities
Work diligently to achieve position-assigned Key Performance Indicators (KPIs)
Maintain and update Sales Contact Lists, Region Maps, and Distribution Lists to ensure accuracy
Manage the collection, organization, and documentation of sales-related forms, such as Partner Reward and Manufacturer Rep Exhibit D, utilizing DocuSign and Google Drive for efficient record-keeping
Provide support for the routine maintenance of user accounts within the order management system, including processing user creation, changes, and inactivation as directed by the Sr. Coordinator
Assist with the ECN (Engineering Change Notice) review process by tracking data and organizing information on Google Sheets for product discontinuations and transitions
Support the Sr. Coordinator in collaborating with Product Management, DE, Marketing, Channel Strategy, and Sales Planning to gather necessary details for the creation of Product Bulletins
Draft initial bulletin content and format documents for review and final approval by the Sr. Coordinator
Disseminate approved Product Bulletins and other announcements to the Sales Division, including manufacturing representatives
Prepare and distribute internal announcements regarding holidays, shipping schedules, and other sales administrative updates to the Sales Division and manufacturing reps as instructed
Coordinate logistical arrangements for sales meetings and internal events, including sending meeting invitations and tracking RSVPs
Preparing meeting agendas and compiling necessary presentation materials
Arranging catering, reserving conference rooms, and ensuring audiovisual setup
Booking travel accommodations (hotels, transportation) for attendees as needed
Execute the logistical coordination for plant tours, including assisting with scheduling and managing guest lists
Arranging meals, transportation, and hotel accommodations for visitors
Ordering and distributing promotional items ('swag')
Collaborate with HR and the Sr. Coordinator to support the coordination of training and onboarding requirements for new TOTO hires within the sales context
Assist the Sr. Coordinator and sales leadership in coordinating training and onboarding logistics for new sales team members and manufacturer representative agencies, as well as managing updates for existing teams
Qualification
Required
High School Diploma or GED required
Minimum of 3+ years of administrative and sales support experience
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability with Excel Pivot Tables is highly desired
Proficiency in Google Workspace (Sheets, Drive, Docs) and DocuSign
Familiarity with an order management system is a plus
Excellent interpersonal, organizational, verbal, and written communication skills
Exemplary attention to accuracy and detail in all tasks
Proven ability to manage multiple priorities, work independently, and collaborate effectively as part of a team
Proactive attitude with a strong commitment to providing excellent customer service
Preferred
Some college coursework preferred
Benefits
Excellent benefit package which includes medical, dental and vision
Paid vacation, Paid Holiday & 401K company match after (1) one year that vests immediately upon participation
Company
TOTO USA
The bathroom is where we start and end our days - it's an everyday luxury we'd never want to do without.
501-1000 employees
Funding
Current Stage
Late StageRecent News
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