Cha Law Ethics · 9 hours ago
Legal Secretary
Orange, CA
Full-time
Hybrid
Mid Level
$27/hr - $32/hr
3+ years expCha Law Ethics is a growing, remote-first California-based practice focusing on high-impact legal ethics matters. The Legal Secretary provides essential administrative and legal support to the Principal, managing complex calendars, monitoring deadlines, and facilitating timely client communication.
Law Practice
Responsibilities
Track and proactively inform the Principal of upcoming deliverables, deadlines, and key appointments
Proactively monitor the Principal’s urgent and routine folders and take appropriate action in a timely manner
Manage complex scheduling for the Principal across multiple time zones and priorities
Maintain and manage the firm-wide calendar, serving as the primary point of responsibility for tracking internal meetings, court dates, filing deadlines, and key events, ensuring all critical obligations are met without oversight
Transcribe and summarize electronic dictation
Maintain a working knowledge of case summaries and progress in conjunction with status reports and case trackers
Take meeting notes and ensure effective follow-up with clients or other parties
Prioritize and uphold high-level client experience, exceeding client expectations
Ensure timely, client-focused email and correspondence management on behalf of the Principal, with a strong emphasis on responsiveness and discretion
Develop and maintain relationships with the internal team and top clients
Ensure all documents comply with court rules, formatting requirements, and filing deadlines
Create high-quality documents in Word and PowerPoint that are ready for presentation
Draft and format legal documents such as contracts, pleadings, motions, and correspondence
Organize and maintain filing systems
May prepare tasks, billing descriptions, and manage client billing using law firm systems (e.g., Clio), track billable time, and reconcile expenses as needed
Manage expenses related to legal cases and, as requested, in other matters
Handle all firm and client information with the highest level of confidentiality, discretion, and professionalism
Actively contribute to a positive, client-centered culture and high-performing virtual team
Other duties or projects as requested
Qualification
Required
High school diploma required
3+ years' experience as Legal Secretary, Legal Assistant, or Paralegal in civil litigation
3 years' CCP (Code of Civil Procedure) experience
Proficient in Microsoft Office Suite (especially Word, Excel, and PowerPoint), with advanced document formatting and file organization experience
Experience using legal document management systems for organizing and retrieving case files
Strong knowledge of legal terminology, court filing procedures (state and federal), and case documentation workflows
Proficiency in preparing, formatting, and proofreading legal documents, correspondence, pleadings, motions, and contracts with a high level of accuracy
Skilled in transcribing dictation and preparing legal documents from recorded material
Familiarity with electronic court filing systems (state and federal) and compliance with jurisdictional requirements
Ability to manage sensitive and confidential information with discretion, integrity, and professionalism
Excellent time management and organizational skills, with the ability to prioritize tasks, manage competing deadlines, and maintain accuracy under pressure
Familiarity with the ethical use of generative AI tools
Strong written and verbal communication skills, with a professional and client-focused approach
Ability to work independently and proactively in a remote environment, with minimal supervision
Demonstrated adaptability to changing priorities, evolving technologies, and fast-paced workloads
Strong interpersonal skills and ability to collaborate effectively with attorneys, clients, and legal support staff
Preferred
Bachelor's degree preferred, ideally in legal studies, business administration, or a related field
California State Bar experience strongly desired
Familiarity with legal billing and timekeeping software (Clio preferred), including invoice preparation, generating reports, and tracking billable hours
Company
Cha Law Ethics
Cha Law Ethics is an Ethics Law Firm that helps clients navigate the complexities of attorney regulation and professional ethics.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
John-Sun Cha
Chief Financial Officer
Jen Schomer
Fractional Chief Human Resources Officer
Company data provided by crunchbase