Integreon · 1 day ago
Intake Administrative Specialist - Allocator
United States
Full-time
Remote
Mid Level
$17/hr - $18/hr
4+ years expIntegreon is a trusted global provider of legal and business solutions. The Intake Administrative Specialist - Allocator is responsible for the equitable allocation of manpower, maintaining logs and records, and ensuring compliance with industry standards while providing support to the dispatch team.
AdviceDocument ManagementElectronicsFinancial ServicesLegal
Responsibilities
Daily phone contact with client and jointly operated dispatch halls
Maintaining professional and cooperative working relationships with all Union dispatchers and client in the Port
Preparing and completing daily allocation worksheets for each shift, office manpower report, and weekly Coast manpower reports
Running and transmitting Foreman check-in requests
Updating work summary log and record all vessels, berth, companies, arrival and departure times, and gang utilization for all shifts on each vessel
Ensuring industry Allocation Rules are properly and uniformly applied and enforced, ensuring that cuts to vessels are appropriately made in the event of manpower shortages
Preparing and authorizing weekly payrolls from joint dispatchers
Maintaining daily logs and records, including transcribing the joint dispatch hall tape twice per day
Maintaining and updating Excel spreadsheets
Occasionally participating in industry meetings
Filing and maintaining records
Working to support Administrative Specialists with other duties as assigned
Maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards
Regular internal communications to include e-mail and other professional correspondence. A high degree of accuracy is required for communication between the client and Integreon offices
Weekly or daily reporting requirements provided by client instruction. Reports may take place on client software or other required programs. Updates will be maintained as often as requested or defined by client instruction. Secretarial correspondence not otherwise defined to include all letters, legal correspondence and all other written or transcribed information
Monitoring email inbox for incoming projects and setting up projects in workflow management tool
Other duties as assigned
Qualification
Required
Must be able to function in an accurate and professional manner while performing duties in high-stress environment
Must possess exceptional written and oral communication skills
Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word processing, spreadsheet and database, as well as Adobe Acrobat and industry specific software
Previous experience or ability to learn Oracle
Must have the ability to operate standard office equipment, such as telephones, personal computers, office machines and adding machines
Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints
Must be able to maintain confidential information and work in a fast paced, dynamic and creative organization
Must possess the ability to communicate effectively with employees, union hall representatives, and customers in a friendly, pleasant manner
Must possess skills of a detailed oriented, well-organized, self-motivated, problem solver who can work independently
Must be able to operate with confidential information, be an excellent record keeper, and process the position requirements with little direction
1-2 years of computer related experience
4-year degree or certification in office related work, or a minimum of 4-5 years of office related work experience
Benefits
Health
Vision
Dental
401k
PTO
Tuition discount
Company
Integreon
Integreon Managed Solutions provides integrated knowledge process outsourcing services, offering legal and contract management services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$50MKey Investors
Actis
2021-06-23Acquired
2010-02-16Private Equity· $50M
Leadership Team
Diane Homolak
Vice President Technology Solutions
Recent News
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