Northwestern University · 22 hours ago
Research Administrator, Gastroenterology
Chicago, IL
Full-time
Onsite
Mid Level
$70K/yr - $98K/yr
3+ years expNorthwestern University is seeking a Research Administrator for their Gastroenterology department. The role involves providing administrative leadership and problem-solving support for the unit's research programs, including managing pre- and post-award research administration and ensuring compliance with grant and contract requirements.
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Responsibilities
Typically administers multiple research projects such as:
Single Principal Investigator (PI) proposals, grants &/or contracts
Basic multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs
NIHP-approximately $500K+/yr. over multiple yrs
NIH T-approximately $100-$200K+/yr. over multiple yrs
DOD and industry awards
Center or program grants
Proposals with cost sharing
Fixed-price contracts
Non-funded negotiations such as NDAs, user agreements
Manages pre-award administration of grants &/or contracts
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor
Establishes procedures at the small to mid-sized unit level related to pre-award administration
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal
Coordinates IRB and IACUC protocols
Prepares &/or reviews complete budget
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings
Completes post-award administration of research grants &/or contracts
Reviews account establishment
Manages effort commitments of key project personnel
Approves high-value/high-risk expenditures
Interprets awards documents
Reviews and reports expenditures
Verifies processing of cost share transactions
Reviews award budget status with PIs
Provides data needed for interim and final financial and technical progress reports
Facilitates account close out activities, coordinating with ASRSP as needed
Establishes procedures at the small to mid-sized unit level related to post-award administration
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc
Participates in efforts to improve research administration including serving on university committees related to research administration
Oversees unit's entire sponsored project portfolio
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge
Provides information to senior management that is used for department budgeting purposes
Processes paperwork associated with hiring & termination of employees
Orients new employees
Sets-up faculty &/or post doc appointments &/or completes VISA paperwork
Provides training to technical and administrative staff in unit regarding research administration
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration
Recommends changes to improve programs, policy &/or practice
Resolves compliance problems & issues working in conjunction with faculty
Resolves compliance problems & issues involving research safety, animal subjects and human subjects
Alerts supervisor to potential higher risk compliance issues
Supervises administrative or financial positions and/or mentor other administrative staff in research administration
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
3 years research administration or other relevant experience required
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Preferred
Action oriented - Willing or likely to take practical action to deal with a problem or situation
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems
Meets deadlines - Displays consistency and success in adhering to deadlines
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously
Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources for professional development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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