Ambience Healthcare · 1 day ago
Workplace Operations Manager
San Francisco
Full-time
Hybrid
Mid, Senior Level
$110K/yr - $165K/yr
4+ years expAmbience Healthcare is a leading AI platform for documentation and clinical workflow, aimed at reducing administrative burdens in healthcare. The Workplace Operations Manager will be responsible for enhancing the San Francisco workplace experience, ensuring smooth office operations, and fostering a positive culture through intentional space and event planning.
Artificial Intelligence (AI)Health CareInformation TechnologyMedical
Responsibilities
Own day-to-day office operations to ensure the SF space is reliable, welcoming, and frictionless
Be the in-office point person for guests, deliveries, vendor coordination, and real-time issue resolution
Manage physical onboarding end-to-end — from workspace setup and equipment to meals and access
Partner with People Ops and IT to ensure Day 1 readiness and own equipment logistics for onboarding/offboarding
Track space utilization, maintain seat maps, and plan for future headcount needs
Manage real estate relationships and lead reconfigurations, expansions, or relocations as the team scales
Plan intentional in-office events that foster connection and belonging
Own the aesthetic, layout, and vibe of the space, and serve as a visible culture carrier for employees, guests, and candidates
Create and maintain SOPs, dashboards, and workflows that optimize procurement, safety, inventory, and cost
Partner cross-functionally with People, Finance, IT, and Facilities to ensure seamless workplace operations
Qualification
Required
4–6+ years of experience in Workplace, Office Operations, Facilities, or similar roles, with demonstrated ability to manage complexity in a fast-moving environment
An experienced, operationally excellent workplace leader who designs and runs reliable systems, anticipates issues before they escalate, and sets a high bar for precision and follow-through
A high-ownership builder who treats the office and workplace experience as a product, taking end-to-end responsibility and continuously improving how the environment supports the business
Calm, adaptable, and solutions-oriented, able to navigate ambiguity, manage competing priorities, and lead through change without creating unnecessary friction
A strong systems thinker who documents processes, builds scalable and repeatable workflows, and enables others to operate confidently and independently
A trusted, warm, and professional communicator who partners effectively with employees, leaders, and cross-functional stakeholders, and manages external vendors with clarity and accountability
Comfortable being hands-on and onsite while also operating at a strategic level — overseeing vendors, budgets, office infrastructure, events, and space planning, and stepping in where needed to make things happen
Highly organized with excellent written and verbal communication skills
Preferred
Bonus experience with Notion, procurement tools, asset management systems, or space planning platforms
Benefits
Health, dental, and vision coverage
Quarterly retreats
Unlimited PTO
401(k) plan
Company
Ambience Healthcare
Ambience Healthcare develops an AI operating system used for documentation, coding, and clinical workflows in healthcare organizations.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$319.29M2025-07-29Series C· $243M
2024-02-06Series B· $70M
2022-04-25Series A
Leadership Team
Nikhil Buduma
Co-Founder & CEO
Michael Ng
President & Chairman
Recent News
2026-01-10
Precedence Research
2025-12-04
Company data provided by crunchbase