Muckleshoot Indian Tribe · 4 hours ago
Administrative Specialist III (MTMO)
US-WA-Auburn
Full-time
Onsite
Mid Level
3+ years expMuckleshoot Indian Tribe is seeking an Administrative Specialist III to provide a variety of clerical support services. The role involves technical and specialized office support tasks, requiring independent judgment and a clear understanding of program-specific information.
Government Administration
Responsibilities
Provide specialized and/or technical program-specific information that requires interpretation of established policies, procedures and other relevant sources to internal and/or external customers/clients over the telephone, in writing and/or in person; may have to deal with sensitive and/or potentially volatile situations
Consult statutes, ordinances, contracts, regulations and other sources involving complex subjects and specialized terminology; summarize information and prepare reports based on analyses of data and other information sources
According to established policies and prescribed guidelines, control the proper maintenance, archiving, release, and destruction of vital records, exhibits and/or files that may impose severe consequences on the Tribe if mishandled
Establish, maintain, verify, code, modify, track and/or retrieve information and compile data that may require information searches through files, contracts, policies, claims or computer files
Interview internal and/or external customers/clients to establish program-specific documentation and/or identify services needed
Perform moderate numerical calculations involving accounts payable, accounts receivable, cashiering, reconciling accounts, monitoring expenditures, budgets or other applications
May generate responses to internal and/or external customers addressing complaints, concerns and problems of a controversial and sensitive nature that must be treated with a high degree of discretion, requiring a comprehensive understanding of the subject matter
Compose, draft, type and/or word process, proofread and edit documents, contracts, and/or correspondence to ensure these conform to established program policies and/or procedures; may include legal, scientific and/or other specialized materials and statistical reports
Maintain, inventory, order, collect and distribute supplies and/or equipment
May be assigned the orientation and/or training and at times make presentations
May attend and take minutes at meetings
May schedule meetings, make training and travel arrangements, and maintain calendars for supervisor and/or organizational unit/program
Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities
Qualification
Required
Graduation from a high school or equivalent with course work in general office practices
Three (3) years of experience in an office, administrative, or related support position
Knowledge of general office principles and practices
Knowledge of computer software applications relative to the position assignment
Knowledge of basic accounting and mathematics
Knowledge of conflict resolution techniques
Knowledge of operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone
Knowledge of program specific information, terminology and/or equipment
Skilled in keyboarding (speed required may vary according to position assignment)
Skilled in analysis and problem-solving
Skilled in oral and written communication, including making presentations
Skilled in organization and time management
Skilled in customer service -- in person and via telephone (discretion, patience, etiquette, professionalism)
Skilled in interpersonal and human relations
Skilled in following oral and written instructions
Skilled in working independently
Skilled in prioritizing workload and adapting to changes in work load demands
Skilled in providing training
Skilled in maintaining confidentiality on sensitive matters
Skilled in following through on assignments as directed
Skilled in conducting research on a specific work assignment
Continuously uses vision
Frequently sits for long periods of time
Frequently talks and listens
Manual dexterity for computer work and routine paperwork
Occasionally walks and reaches with hands and arms
Occasionally lifts up to 25 lbs
Preferred
Some assignments may require program specific certifications at a time set by the Tribe
Company
Muckleshoot Indian Tribe
The Muckleshoot Indian Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Evan Avila
Associate Chief Investment Officer
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