Virtual Rockstar Careers · 5 hours ago
Marketing & Operations Virtual Assistant
United States
Full-time
Remote
New Grad, Entry Level
$7/hr - $7.50/hrVirtual Rockstar is hiring a Marketing & Operations Virtual Assistant on behalf of a US-based healthcare and rehabilitation organization. The role involves supporting marketing execution, data reporting, and operational follow-through to enhance efficiency and allow leadership to focus on strategy and growth.
Staffing & Recruiting
Responsibilities
Support execution of marketing campaigns across email, SMS, social media, and workshops
Schedule, test, and QA email and text campaigns
Build and update email and SMS templates for different pipeline stages
Monitor campaign performance and flag issues or inconsistencies
Assist with social media management and basic content support
Monitor and respond to online reviews and comments as needed
Perform weekly and monthly data entry and KPI reporting
Update dashboards and reports in Google Sheets or Excel
Pull data from multiple systems and consolidate into centralized reports
Validate data accuracy across platforms and proactively flag discrepancies
Edit and troubleshoot spreadsheet formulas (including pivot tables)
Assist with annual dashboard rollovers and ongoing report maintenance
Maintain CRM hygiene, including list cleanup, segmentation, and QA checks
Support pipeline communication via email and SMS
Assist with workshop and webinar setup, registrant tracking, and follow-up
Provide operational follow-through on tactical tasks assigned by leadership
Close administrative “loose ends” that fall outside core clinical or front-desk duties
Take direction from the owner and clinic directors
Work from documented SOPs, checklists, and Loom trainings
Provide regular updates on task status and completion
Identify inefficiencies in workflows and propose improvements
Support one-off administrative and operational projects as needed
Qualification
Required
Proven experience in marketing operations, campaign execution, or data-focused VA roles
Strong proficiency in Google Sheets / Excel, including formulas and pivot tables
Excellent written and spoken English communication skills
Highly detail-oriented with strong data accuracy and QA habits
Ability to manage multiple task types without constant supervision
Proactive problem-solver who can troubleshoot issues independently and propose solutions
Comfortable working from SOPs while also identifying gaps and improvements
Reliable, responsive, and consistent with deadlines and follow-through
Must be able to work US business hours (EST preferred)
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the globe.
Company
Virtual Rockstar Careers
Are you a skilled virtual assistant looking for rewarding opportunities to showcase your talent and expertise? Look no further than Virtual Rockstar! Virtual Rockstar is a community of dedicated professionals committed to excellence, integrity, and collaboration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase