Nikkiso Clean Energy & Industrial Gases · 7 hours ago
Executive Assistant
Irvine, CA
Full-time
Onsite
Mid, Senior Level
$71K/yr - $125K/yr
5+ years expNikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps and solutions for the LNG and industrial gases industry. They are seeking an exceptional Executive Assistant to support the President and Executive Leadership Team, managing complex calendars, coordinating travel, and facilitating communication across departments.
Oil & Energy
Responsibilities
Serve as a trusted partner to the President and Executive Team, managing complex calendars, priorities, and workflows
Coordinate domestic and international travel, including detailed itineraries and logistics
Prepare, edit, and manage executive-level correspondence, reports, presentations, and briefing materials
Maintain highly confidential files and sensitive information with the utmost professionalism and discretion
Conduct research and compile data to support executive decision-making and strategic initiatives
Act as a primary liaison between executives and internal/external stakeholders, including senior leaders, customers, and partners
Manage high-level communications, including drafting emails and correspondence on behalf of executives
Facilitate communication across departments to ensure alignment on priorities and initiatives
Organize and support executive meetings, ensuring agendas, materials, and follow-ups are executed effectively
Support planning and execution of key organizational projects and initiatives
Track milestones, deadlines, and deliverables; proactively follow up to ensure progress
Coordinate cross-functional collaboration across departments and teams
Prepare status reports, dashboards, and executive summaries as required
Plan and manage executive meetings, company events, and conferences (domestic and international)
Oversee logistics, vendor coordination, budgets, and execution
Anticipate and resolve issues to ensure seamless event delivery
Travel as needed to support executive priorities and organizational initiatives
Oversee office operations, vendor relationships, and administrative processes
Implement and maintain efficient office policies and procedures
Ensure a well-organized, productive, and professional office environment
Assist in preparing financial reports, summaries, and documentation for executives
Support strategic planning initiatives and special projects
Conduct stakeholder analysis and prepare executive-level briefs
Provide data-driven insights to support leadership decision-making
Stay informed on industry trends, best practices, and emerging tools
Pursue ongoing professional development and training opportunities
Continuously refine processes to enhance executive effectiveness and organizational performance
Qualification
Required
Minimum of 5 years of experience as an Executive Assistant or in a comparable executive support role
Proven experience managing complex calendars and coordinating domestic and international travel
Strong background in preparing executive-level documents and presentations
Demonstrated ability to manage multiple projects simultaneously with accuracy and efficiency
Experience working with senior leaders, external partners, and vendors
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Company
Nikkiso Clean Energy & Industrial Gases
Nikkiso Clean Energy & Industrial Gases (or Group) has more than 70 years of cryogenic experience designing, fabricating, and manufacturing state-of-the-art, market-leading products and technologies.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Peter Wagner
Chief Executive Officer
Neal Moon
Senior Human Resources Business Partner
Company data provided by crunchbase