The University of Texas Medical Branch · 8 hours ago
HCSS Administrative Associate (HCSS Compliance Office)
Galveston, TX
Contract
Onsite
New Grad, Entry LevelThe University of Texas Medical Branch is seeking an HCSS Administrative Associate to support the administrative and business management activities of the Healthcare Systems Staffing compliance office. The role involves managing compliance-related tasks, coordinating staff education, and ensuring proper credentialing and licensing renewals.
Hospital & Health Care
Responsibilities
Contributes to the successful operations of UTMB HealthCare Systems compliance office
Audit all education reports for staff work clearance
Email/Call all staff regarding expiring tb, tdap, flu, and credentials-daily
Manage credentialing/licensing renewals of all staff and update in HCM-daily
Data entry in database/HCM/Paycom
Assist with fit test eval forms
Manage Database/Paycom data and parameters
Assist all staff with completing education on the training computers
Manage Flu start and stop times
Block/Unblock for compliance of all staff (Note reasons)
Give POCT access
Manage and audit annual Online Training due 6/30 (actual due date 8/31)
Manage and update NSO rotation list
Update POCT book
Schedule current staff for orientations to new areas. Ensure sign up for epics, TDSS, trainings, online training, or any accesses are requested/completed
Update skills in HCM and Directory when current employees have new NSO or work in new areas
Round on floors to collect compliance
Update Fit, TB, or other time sensitive forms annually as needed
Administer Flu cards annually
Compliance checks for any special licensures/certifications/immunizations
Complete 30/60/90 report and upload into Teams
Escort new staff to assigned area as needed
Pick up paperwork turned by employees in staffing office-check with staff re: any staffing issues for orientation-daily
Follows Hiring Timeline process
Prepare mail for market as needed
Order supplies as needed
Order annual flu cards
Manage stock of all badge cards
Monitor equipment function as needed
Sign education time sheets after verification of completion and send to timekeeper
Ensure all compliance and pertinent Kronos sheets are not sent to the staffing office
Update Compliance Office schedule as needed
Manage hallway board for holidays, EOTQ, special announcements
Make 30/60/90 calls as needed
Update and maintain shared drive
Updates Hiring Timeline and Duties list as needed
All other duties as assigned
Qualification
Required
Previous experience in a healthcare setting
Bachelor's degree, or equivalent combination of education and administrative experience
Ability to actively listen and professionally communicate with others to achieve mutual goals
Ability to coordinate multiple tasks while meeting established deadlines and quality standards
Skilled in customer interactions
Ability to provide administrative direction and management to support systems
Ability to effectively communicate both verbally and in writing
Ability to work independently
Standard office equipment including knowledge of various software applications (i.e. Word, Excel, Access, PowerPoint etc.)
Benefits
401(k) retirement plan
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
Founded in 1891
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
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2025-09-17
EIN Presswire
2025-08-25
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