Florida Polytechnic University · 11 hours ago
Administrative Assistant III
Lakeland, FL
Full-time
Onsite
Entry, Mid Level
$23.22/hr - $24/hr
2+ years expFlorida Polytechnic University is a premier institution focused on education in science, technology, engineering, and math (STEM). They are seeking an Administrative Assistant III to provide operational and administrative support to the department of Academic Affairs, Admissions and Financial Aid Services, including assisting the Vice Provost with various administrative tasks.
ConsultingEducationUniversities
Responsibilities
Provides office operations support by scheduling meetings, coordinating projects, maintaining record-keeping systems, processing mail, processing standard workflows in Workday, Salesforce and other administrative and admissions systems, stocking office supplies, and responding to inquiries
Procures a wide range of enrollment materials and services by placing, tracking, and reviewing orders and corresponding with university procurement office, vendors and suppliers. Holds and manages an expense card for Admissions and Financial Aid
Provides administrative support to the Vice Provost by preparing reports, compiling, and summarizing data, preparing correspondence, agendas, minutes, and other communications. Provides travel support by making travel arrangements and processing travel expenses and reimbursements
May be required to perform other duties not explicitly indicated above
Qualification
Required
Ability to type at least 45 wpm (typing test will be administered)
Intermediate to expert skill in typing/word processing, calendaring, and computer software, especially Microsoft Outlook, Word, and Excel
Ability to conduct business transactions and perform simple research work by email and/or telephone
Demonstrated client service experience requiring a very high level of diplomacy and professionalism
Working knowledge of, or ability to quickly learn, University infrastructure, policies and procedures. Ability to interpret, communicate and apply policies and procedures
Ability to take initiative. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines
Demonstrated ability to maintain a high degree of confidentiality
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to work with a diverse set of suppliers to gain necessary quotes for equipment and service needs. Ability to collaborate with other units across campus
Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing
Associate degree and 2 years of relevant experience
Must possess a valid driver's license
This position requires a criminal background check, which may include a Level II screening as required by Florida Statute 435.04
This position is subject to federal and state privacy regulations
Preferred
Knowledge of Enterprise Resource Planning (ERP) systems, preferably Workday
Bachelor's degree and 4 years of relevant experience
Benefits
Health benefits
Flexible spending accounts
Medical and life insurance
Worker's compensation
Discounts & perks
Annual Leave
Sick Leave
Employee Assistant Program (EAP)
Company
Florida Polytechnic University
Florida Polytechnic University is the nation's educational institution that provides education in science, engineering, and degree programs.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$2.55MKey Investors
The Duke Energy FoundationUS Department of Energy
2024-09-17Grant· $0.05M
2022-04-25Grant· $2M
2022-01-13Grant· $0.15M
Leadership Team
Kathleen Bowman
Vice President of Advancement and CEO for Florida Polytechnic University Foundation
Allen Bottorff - P.E., Ph.D.
Vice President of Administration and Finance and Chief Financial Officer
Recent News
2025-12-15
2025-10-31
2025-10-27
Company data provided by crunchbase