North Bridge Staffing Group · 12 hours ago
Executive Assistant
New York, NY
Full-time
Hybrid
Entry, Mid Level
$90K/yr - $98K/yrNorth Bridge Staffing Group is seeking an Executive Assistant/Project Coordinator who will act as a strategic partner to Consultants, managing all aspects of executive search and advisory engagements. The role requires prioritizing tasks, adapting to changing needs, and ensuring seamless execution of processes and communications while serving as a key point of contact for clients and candidates.
Human ResourcesStaffing Agency
Responsibilities
Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track
Proactively coordinate team efforts to move projects forward efficiently
Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed
Schedule all business-related meetings, calls, and interviews
Manage and, when appropriate, own communications with clients and candidates
Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations
Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service
Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)
Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services
Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience
Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking
Maintain accurate and confidential records within proprietary databases, including data entry and updates
Collaborate with shared services teams on data management and financial processes as needed
Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking
Actively assist in identifying opportunities and executing business development strategies
Qualification
Required
Strong proficiency in Microsoft Office, Excel, and PowerPoint
Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately
Ability to synthesize information quickly, anticipate challenges, and develop effective solutions
Strong interpersonal skills with the ability to build rapport and engage individuals at all levels
Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences
Preferred
A university degree from a respected institution
Company
North Bridge Staffing Group
North Bridge Staffing was established in 2002 by Gerrie and Pat Dugan, who believed there was a need to provide customized talent solutions to clients, associates, and candidates.
Founded in 2002
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase