Allegany College of Maryland · 1 day ago
Administrative Associate - Continuing Education and Workforce Development
Cumberland, MD
Full-time
Onsite
Entry Level
1+ years expAllegany College of Maryland is a dedicated institution focused on student success and transformation. The Administrative Associate will manage office procedures, support grant activities, and assist in the coordination of the Continuing Education and Workforce Development Management Council.
EducationHigher EducationUniversities
No H1B
Responsibilities
Performs administrative, secretarial and other duties or special projects as assigned by the Dean of Continuing Education and the CHRC grant Program Manager
Maintains filing and records management systems for CE instructors/independent contractors; liaison between Continuing Education and Workforce Development and Human Resources
Maintain Deans calendar, schedule appointments and CE staff meetings; Handle telephone calls to the Deans office
Assists Operations Manager with budget preparation and monitoring; Handle confidential materials and information relating to CE budget, personnel and salaries
Submit to Account Payable CE vouchers and purchase orders including supporting documentation and signatures. Process includes expenditures for all CE program areas, services and supplies required by the facilities area and grant expenses
Sorts and reads incoming mail and documents; attaches appropriate file to necessary action; determines routing, signatures required, and maintains follow-up
Purchases supplies for the Continuing Education Department
Schedules transportation accommodations
Assists Operations Manager with the design, development, and delivery of the CE catalogue
Coordinates the CE Home Page with the Colleges Webmaster and assist with website updates and maintenance
Assists Operations Manager with the CE Year-End Report and special projects through Desktop Publishing
Maintains CE copiers and coordinates the maintenance agreement
Reviews for accuracy and maintains filing and records management for CE instructors/independent contractors submitted by area coordinators nd directors; liaison between CEWD and Human Resources
Responsible for the distribution of the Golden Age Card to community seniors
Liaison between the Center for Continuing Education and the Finance Office concerning CE expenditure accounts
Provides customer services to visitors and assist them as necessary
Responds to all e-mail messages from customers
Use Deceased report to exclude students from the college directory
Responsible for invoicing use of CE facilities and theatre by outside organizations, including space usage, catering and technical support
Serves as the main point of contact for DelFest, Allegany County Board of Elections and Allegany County DSS for Homeless Resource Day Community Resource Day
Coordinates and overseas advertising for CEWD
Other duties and special projects as assigned by the Dean of Continuing Education and Workforce Development and CHRC grant Program Manager and Coordinator
Coordinates and schedules meetings for continuing education professional staff upon request
Keeps up-to-date with new technology and software programs
Serves on College committees as appropriate
Qualification
Required
Associate Degree, with at least 1 year of experience working in an office environment, or customer service role OR minimum five years experience in an administrative associate role working in an office environment, customer service role, or related field
Knowledge and understanding of general office procedures, personal computer operating systems (Windows), applications (MS Outlook, MS Word, MS Access, MS Excel and Publisher) and college software (Colleague), office machines, filing, written, organizational skills, time management, and oral communication skills, business etiquette, marketing skills, and human relations skills
Budgeting and math skills such as addition, subtraction, and calculating percentages
Ability to work effectively in a team environment
Must be able to multi-task and take on projects as needed
Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
Benefits
Ample paid time off
Great retirement and insurance options
On site facilities
Opportunities to connect with the community, co-workers, and students
Company
Allegany College of Maryland
Allegany College of Maryland, Cumberland is a school in Cumberland.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
TEDCO
2025-08-06Grant
2024-06-27Grant
2023-07-27Grant
Leadership Team
Diane McMahon Ph.D
Faculty Director of the College to Community Partnership Center
Recent News
Government Technology US
2025-05-02
Maryland Daily Record
2025-02-22
2023-07-27
Company data provided by crunchbase