Bloomberg Philanthropies · 2 days ago
Team Coordinator, Management Team
New York, NY
Full-time
Onsite
Mid Level
$80K/yr - $110K/yr
4+ years expBloomberg Philanthropies is dedicated to creating impactful change across various sectors. They are seeking a Coordinator to provide administrative and project support for a senior member of the Management Team, ensuring effective communication and project coordination across teams.
AssociationEdTechEducationNon Profit
Responsibilities
Manage Senior Team Member’s calendar(s), including scheduling appointments, arranging meetings, anticipating needs and changing or rearranging meetings as appropriate, along with ensuring that any necessary administrative and technological resources are provided
Provide day-to-day administrative support and coordination of Senior Team Member’s priorities, preparedness, events and schedule; including maintaining notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met
Collaborate and work alongside fellow team coordinators, and the organization’s Chief of Staff, to ensure seamless coordination of the entire Management Team’s portfolio
Actively assist with various projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs
Collaborate across multiple departments and support functions to draft email correspondence, prepare briefings, presentation materials, reports and analysis with strong organizational skills and exceptional attention to detail and accuracy
Assist with Board Member engagement and compilation of board materials and other related information
Assist the Events Team on high level events, meetings and convenings
Maintain data and project updates for internal check-ins and coordination with other Bloomberg teams
Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes
Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues
Manage and maintain Senior Team Member’s expense reports
Coordinate travel arrangements, including flights, ground transportation, hotels, etc
Qualification
Required
A minimum of 4 years' experience in project management with a focus on time and task management inclusive of tracking deliverables and deadlines via clear timelines or workback plans
Bachelor's Degree
Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously with sound judgement
Enjoy working and collaborating with others
Resourceful, pro-active, efficient, and customer services oriented
Able to effectively receive and apply feedback
Excellent written and verbal communication skills
Experience with discretion and managing confidential information
Willingness to work in a fast-paced and dynamic environment
Proficiency with MS Office Suite (including Word, Excel, Outlook, etc.), Adobe Acrobat and Salesforce
Experience handling data and operational reports; tech-savviness will be a plus
Benefits
Comprehensive healthcare coverage
Health, dental, and vision coverage
Disability and life insurance
A retirement savings plan (complete with a generous company match)
An array of wellness programs
Fitness and gym reimbursement
Commuter savings programs
Discounts on products and services
Company
Bloomberg Philanthropies
Works primarily to advance five areas globally: the Arts, Education, the Environment, Government Innovation and Public Health.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Anderson
Head of Government Innovation Programs
Kelly Larson
Director
Recent News
2026-01-16
Ghana News Online
2025-12-24
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