National Western Center · 23 hours ago
Campus Event Manager
Denver, CO
Full-time
Hybrid
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expThe National Western Center (NWC) is a reimagined 250-acre campus in Denver, Colorado, aiming to be the global destination for food and agricultural discovery. They are seeking an experienced Campus Event Manager to oversee the end-to-end execution of events, ensuring a positive guest experience while managing client relations, logistics, and event operations.
AgricultureEducationEventsMedia and Entertainment
Responsibilities
Lead and attend Client Care meetings and walk throughs, assist with pre-event details, gather all client needs, requests and objectives, go through logistics with client such as site maps, diagrams, layouts and event timelines and help educate and advise clients on what works best at the Center. Primary contact for client and event support teams in operations. Collection of all event information, creation of event documents and supplemental documents, working with operations to get all event quotes and producing post invoicing to standards and per required timeline
Coordinate Client Coordination Meetings with Client and key staff at critical times for success of event. Creating Client Care presentation to relay to client all captured information and billing
Keep Event Tracking sheet updated during planning, meeting with ops staff as needed for any missing billing or information or expertise on event needs
Prior to event load in, checking in will all staff and client to make sure all details are still accurate, prior and during load in Event Manager should walk all of the event site to make sure all items are occurring according to run of schedule created and detail sets. This should be done ongoing during all of load in, each day of event and during load out. Include any key operations staff as needed for support
Attend and present to operational team prior to event (two weeks and one week) to make sure all critical details are known about event and that any coordination with other event, facility projects or construction are coordinated, and client is informed along with operational staff
Enforce company rules and regulations with events, actively inform the client during the planning process and document details for records and be able to have good crisis and event problem management calmly and effectively for client and NWCA
Coordinate key meetings with event staff and Campus staff (ie, Operations, AV, F&B, Sustainability, Safety), make sure all groups have necessary information and contacts as needed
During the event collect all billable items and final quotes along with incident reports and damage reports for post billing sign off with client, prior to them leaving site
Create after action reports for event in case of event return, also have all post billing completed and sent for review and invoicing by Finance two weeks post last contract date
Work with Event Management team to review all documents and process for ongoing improvements and appropriate process changes along with creation of necessary documents and use of shared company file systems
Advise on budget and revenue forecasting for event operations and active event expense management
Strategize on how to scale event operations in the short-term and long-term with the growth of the campus
Other duties may be assigned
Qualification
Required
5+ years of experience in event operations and/or event production; experience with livestock and/or equestrian events, corporate events, expos, public sector, and concerts in multi-facility campus a plus
Excellent and prompt oral and written communication skills, computer and phone etiquette and sit/stand for a long period of time, proficient in Microsoft Office
Ability to work a flexible schedule including weekends and holidays along with AM, PM and late-night shifts
Basic accounting and budgetary skills and understanding operational impacts on event expenses and managing those, be able to identify legal liabilities and mitigate those, strong guest relations, networking and creative problem solving, organization and filing skills
Ability to lift, pull, and push a moderate weight (about 50 pounds)
Degree in hospitality, operations, event management, or equivalent a plus
High EQ and interpersonal skills
Benefits
Medical, dental and vision coverage starting day 1
Paid time off
Paid parental leave
401k plan with a 4.00% company match
Support for community involvement
Company
National Western Center
National Western Center is a space where school children can cultivate food systems while researchers discover food security solutions.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Joe McCullough
Chief Operating Officer
Steve Nalley
Chief Real Estate Officer
Recent News
2025-10-31
Seattle TechFlash
2025-05-17
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