Encore Fire Protection · 1 day ago
Safety & Fleet Administrative Assistant
Pawtucket, RI
Full-time
Onsite
New Grad, Entry LevelEncore Fire Protection is the east coast's largest full-service fire protection company, seeking a detail-oriented Safety & Fleet Administrative Assistant to support safety and fleet initiatives. The role involves maintaining compliance, managing documentation, and assisting with fleet-related administration to ensure a safe working environment and efficient vehicle fleet management.
Construction
Responsibilities
Collaborate safety training content/requirements
Aid with safety training implementation, tracking, and reporting
Collaborate with accident/injury management
Support the preparation and maintenance of safety documentation, including reports, manuals, and training materials
Assist with completing safety prequalification documents
Facilitate tracking of driver complaints
Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance logs
Vehicles registration renewals/Ins card distribution
Vehicle DOT (Department of Transportation) requirements
Enterprise Fleet Management System
Review the general fleet mail and inbox
Help monitor compliance with safety regulations and internal policies
Assist in conducting safety audits and inspections, documenting findings, and recommendations
Support the development and delivery of safety training programs for employees
Assist in the development and implementation of strategies to optimize fleet performance and efficiency
Assist in monitoring fuel usage and vehicle performance
Aid in vehicle procurement, disposal, and asset tracking
Compile and analyze data related to fleet operations to identify areas for improvement
Function as a liaison between Encore locations and departments regarding safety and fleet matters
Respond to inquiries related to safety procedures and fleet operations
Prepare and distribute communications regarding safety updates and fleet information
Assist in preparation of regular reports on fleet performance and safety metrics
Prepare fuel reports and report opportunities for further analysis
Qualification
Required
Strong organizational skills with the ability to manage multiple priorities and deadlines
Attention to detail and accuracy when handling records, data, and documentation
Clear written and verbal communication skills
Comfort working with data, reports, and web-based systems
Ability to collaborate effectively with teammates across departments
A proactive mindset with a willingness to learn and support continuous improvement
Preferred
Associate or Bachelor's degree in business, safety, operations, or related field preferred
Prior experience supporting safety, compliance, or fleet-related programs
Experience with data tracking, reporting, or administrative systems
Familiarity with DOT requirements or vehicle fleet administration
A strong sense of ownership and follow-through
Benefits
Competitive Salary : Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
Purpose-Driven Work Environment : We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
Flexible Dress Code : Upon joining, you’ll receive branded Encore swag, and we believe in dressing for the objective , not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
People-Focused Culture : We know our greatest strength is our people. That’s why we’ve built a culture that encourages experimentation, learning, and improving together. You’ll have the space to share your ideas and help shape a company that is constantly growing.
Tools for Success: Access to leading-edge web-based productivity tools.
Health and Wellness : Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
Retirement Planning : Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
Life Insurance : Company-paid life insurance policy of $50,000 to give you peace of mind.
Company
Encore Fire Protection
Any fire protection system is only as good as your last inspection.
Founded in 2009
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-02-06Acquired
Leadership Team
Jeremy O'Connor
CEO
Steve Walsh
Chief Financial Officer
Recent News
Morningstar.com
2025-05-05
Private Equity Wire
2025-03-15
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