The Salvation Army · 6 hours ago
Office Manager (Spring Valley Corps)
US-NY-Spring Valley
Full-time
Onsite
Mid Level
$70K/yr - $70K/yrThe Salvation Army is seeking an Office Manager for their Spring Valley Corps to lead operations in Rockland County. The role involves overseeing daily operations, managing staff and volunteers, and providing financial and administrative support to ensure the smooth functioning of the facility and services offered to the public.
CharityNon ProfitRehabilitation
Responsibilities
Create a welcoming environment in our office that greets the public with courtesy, professionalism, and is responsive to requests for assistance and information
Manage all the collection stats for the Corps and process with DHQ in a timely fashion
Coordinate and schedule building maintenance appointments
Manage the Corps program and building use calendars working with other Corps departments, staff, and Officers including Suffern Temple
Provide administrative support to the Advisory Board by sending meeting notices, taking and preparing minutes and being responsive to requests of board members
Manage inventories of office and janitorial supplies
Manage our relationship with the contracted cleaning company including maintaining inventory and ordering supplies
Manage office databases including Teams channels, the Corps Calendar, Stats, Camp Minder, Red Kettle Manager, and other databases utilized by the Corps
Manage security of the building including safekeeping of keys, maintaining a list of key holders, and managing security cameras
Manage access to the building by all visitors during business hours
Support the Rockland County Coordinators with building projects. This includes processing paperwork with DHQ, invoice tracking, managing building access by contractors, and other duties to see project completion
Manage volunteers involved in all areas of the Rockland County Salvation Army programs and services. This includes recruitment, processing applications, reports, schedules, assignments, and training. It will be required to follow The Salvation Army’s approved process and reporting systems
Serve as our local liaison relative to The Salvation Army’s KeepSAfe program
Supervise volunteers who are assigned to the reception area
Manage all state and county inspection logbooks, records, certificates and such relative to the building and maintenance schedules
Must be certified through the County to be present during the After School Program and Summer Fun Program
Provide administrative support with Corps’ financial systems, which include tracking and processing invoices, making deposits, handling cash, and working with our DHQ team to ensure our local bills are accurate and being paid on time
Process all Smartdata entries as assigned
Manage gift cards according to The Salvation Army policy
Prepare and process local donor receipts and thank you letters
Keep accurate accounting practices consistent with The Salvation Army Standards for Accounting
Support Social Services as needed with client applications, in-take help, and support with distributions
Manage approved Salvation Army Social Services Database
Manage our relationship with Orange & Rockland financial support. This includes processing funds, submitting timely reports, and being our representative to this agency
Work with the Rockland County Coordinators and DHQ staff to secure new grant opportunities
Manage grant tracking, grant applications, reporting, and working with DHQ staff to ensure we meet grant criteria
Manage all grant programs when funds become available. This includes performing client interviews, making recommendations on grant awards, completing paperwork, maintaining files, and accurately completing the grant tracker
In coordination with the Rockland County Coordinator Team, manage our food pantry operations which includes being our liaison to the food bank, managing inventory, placing orders, managing volunteers, and completing monthly reporting
Be current with all required certifications and training involved in our food pantry operation
Manage all inquiries for Adult Rehabilitation Center services and coordinate requests with clients and the ARC
Create and maintain a list of Rockland County services for social services
Coordinate office staff schedules and process vacation requests with Supervisor approval
Manage community service workers and provide needed verification letters
Process employment paperwork for current staff and new hires in collaboration with the Rockland County Coordinators and DHQ Human Resources
Manage the system for collecting and processing payroll for all staff in an efficient and timely fashion and keep accurate attendance records
Provide administrative support to the After School Program in tracking income and payments, attendance, and other duties as assigned
Provide seasonal record keeping utilizing local databases and the organization’s official kettle software which includes kettle worker schedules, kettle income, and kettle deposits
Process all seasonal worker employment documents including hiring, timesheets, and payroll
Provide administrative support for special events and Christmas distribution
Maintain good and accurate record keeping utilizing digital and paper filing systems
Follow all Salvation Army KeepSAfe policies
Be a point of contact for phone calls and visitors in our building
Be an active part of The Salvation Army team in Rockland County. This includes involvement in Corps events as requested, promoting other areas of our work, and promoting the mission of The Salvation Army
Maintain clean work and program space
Attend staff meetings and trainings
Other duties as assigned
Qualification
Required
Must understand and appreciate the mission of The Salvation Army
Associate or bachelor's degree in business or related field
Proficiency in Microsoft Office, Outlook, and have strong computer skills
Strong management, organizational, and supervisory skills
Ability to work independently and relate professions with other staff
Above average communication skills
Manage information in a confidential manner
Preferred
Multilingual Spanish/English/French preferred
Company
The Salvation Army
The Salvation Army is a charity organization that focuses on rehabilitation, job training, veterans, and grassroots services.
Founded in 1865
10001+ employees
H1B Sponsorship
The Salvation Army has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Community Foundation of the Mahoning ValleyTimken Foundation of Canton
2025-07-08Grant· $0.01M
2023-06-30Grant· $0.05M
Leadership Team
Michelle Dressler, MBA
Territorial Finance Secretary (CFO)
Clarence White
Chief Information Officer
Recent News
2026-01-07
Canada NewsWire
2025-11-18
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