RealManage · 9 hours ago
Onsite HOA Assistant Community Association Manager (530 East Central)
Orlando, FL
Full-time
Onsite
Mid Level
$60K/yr - $65K/yrRealManage is a company specializing in the management of community associations with onsite staff, focusing on providing the best lifestyle HOA management services. The Onsite HOA Assistant Community Association Manager will supervise the concierge team, respond to homeowner inquiries, assist with board meetings, and manage various administrative tasks to ensure smooth community operations.
Real Estate
Responsibilities
Supervise concierge team and ensure coverage for call outs, additional coverage or open roles
Receives and responds to incoming calls from homeowners, board members and vendors that the concierge team escalates to the ACAM, and follow through on various requests, while maintaining records of those interactions in CiraNet
Prepares and assists General Manager with monthly board meeting notice distribution, agenda creation and board package material preparation
Attend board meetings and annual membership meetings to assist the general manager in meeting facilitation, Zoom call set up, managing the meeting chat, note follow up tasks and projects from the meeting discussion and record meeting minutes
Produce and track letters based on the site inspections for homeowner violations of association rules. Maintain violation log, both active and resolved
Track expiration dates on all vendor contracts and solicit bids for renewal, renew the agreements with current vendors if requested and/or assist the bid packet preparation. Ensure that all agreements are fully executed and documented in CiraNet
Review and code accounts payable queue daily
Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the annual members meeting
Maintain and update the corporate records in accordance with association operation, governing document requirements and company expectations for CiraNet document updates
Manage the volunteer process and maintain a data file of volunteers for each committee and manage committee requests
Assist the general manager with researching resident requests, document request for DVPR records requests, securing locations and dates for meetings
Proofread all community correspondence and distribute resident communications
Other work-related tasks as needed
Qualification
Required
Supervise concierge team and ensure coverage for call outs, additional coverage or open roles
Receives and responds to incoming calls from homeowners, board members and vendors that the concierge team escalates to the ACAM, and follow through on various requests, while maintaining records of those interactions in CiraNet
Prepares and assists General Manager with monthly board meeting notice distribution, agenda creation and board package material preparation
Attend board meetings and annual membership meetings to assist the general manager in meeting facilitation, Zoom call set up, managing the meeting chat, note follow up tasks and projects from the meeting discussion and record meeting minutes
Produce and track letters based on the site inspections for homeowner violations of association rules. Maintain violation log, both active and resolved
Track expiration dates on all vendor contracts and solicit bids for renewal, renew the agreements with current vendors if requested and/or assist the bid packet preparation. Ensure that all agreements are fully executed and documented in CiraNet
Review and code accounts payable queue daily
Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the annual members meeting
Maintain and update the corporate records in accordance with association operation, governing document requirements and company expectations for CiraNet document updates
Manage the volunteer process and maintain a data file of volunteers for each committee and manage committee requests
Assist the general manager with researching resident requests, document request for DVPR records requests, securing locations and dates for meetings
Proofread all community correspondence and distribute resident communications
Other work-related tasks as needed
Company
RealManage
RealManage is a real estate company providing property management and development services.
Founded in 2004
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
American SecuritiesProsperity Bank
2022-06-02Private Equity
2022-05-13Debt Financing· $100M
Leadership Team
Lisa Drobney
Vice President Operations/ GA Market Leader
Marc Rodriguez
Executive Vice President, Market Operations (US)
Recent News
2025-08-13
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2025-03-26
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2025-03-26
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