Levy Restaurants · 20 hours ago
Office Admin
Chicago, IL
Part-time
Onsite
New Grad, Entry Level
$25/hr - $25/hrLevy Restaurants is a leading presence in the Food, Beverage, and Retail industry, providing unforgettable experiences across various venues. They are seeking an Office Admin to manage clerical functions and provide administrative support for food service programs, ensuring smooth daily operations and assisting with HR duties.
Food and BeverageLeisureRestaurants
Responsibilities
Responsible for opening office at 9am
Ready to conduct duties from 9am to 5pm
Please refrain/limit personal telephone conversations during working hours. (unless on break of course or emergency)
Keep professional attire
Business casual permitted on some Fridays, depending on event
See dress code for more details
Greet team and guests
Direct employees and guest when needed
Answer incoming calls
Assist management with admin duties for ongoing events
Assist in signing in temp labor
Maintaining sign in sheet
Assist signing out uniforms, nametags, etc
Management of Front Desk
Keep area clean, organized and neat
Management of Office Supplies
Stock supplies
Keep area clean, organized and neat
Management of Shipments
Contact Purchasing
Keep boxes out of hallway
Check mailbox in Spectra/OVG office and upfront daily
Open and reroute mail to specific department head. For example, statements and invoice go to purchasing
GM’s mail should remain unopen. Just place in mailbox
Management of Lost/Found items
Turn over to NPI Guest Services (keep out of hallway)
Management of Employee Bulletin Board
Ensure proper schedules are posted and updated
Ensure proper memos and notices are posted
Ensure Most recent Union Seniority List is posted
Manage confirmation of schedules on Thursdays
Make sure department heads provide schedules Wednesday EOD
Make sure to answer each call that comes through from 9am to 5pm except for lunch break between 12p to 1pm to avoid grievances
Provide department head with a copy of the confirmed schedules EOD Thursday
Keep copy for Admin records
Assist with HR duties
Onboarding new hire paperwork
I9 submission and record keeping
Creating legends record keeping
Union due slips record keeping
Any other Levy policy that is required to update or maintain
Maintain employee files
PTO forms
Medical forms
Disciplinary forms, etc
Assist catering sales team
Menu signs
Updating BEOs in Master Boo
Qualification
Required
Responsible for clerical functions and administrative support of food service programs
Responsible for opening office at 9am
Ready to conduct duties from 9am to 5pm
Please refrain/limit personal telephone conversations during working hours
Keep professional attire
Greet team and guests
Direct employees and guest when needed
Answer incoming calls
Assist management with admin duties for ongoing events
Assist in signing in temp labor
Maintaining sign in sheet
Assist signing out uniforms, nametags, etc
Management of Front Desk
Keep area clean, organized and neat
Management of Office Supplies
Stock supplies
Management of Shipments
Contact Purchasing
Keep boxes out of hallway
Check mailbox in Spectra/OVG office and upfront daily
Open and reroute mail to specific department head
GM's mail should remain unopen
Management of Lost/Found items
Turn over to NPI Guest Services
Management of Employee Bulletin Board
Ensure proper schedules are posted and updated
Ensure proper memos and notices are posted
Ensure Most recent Union Seniority List is posted
Manage confirmation of schedules on Thursdays
Make sure department heads provide schedules Wednesday EOD
Make sure to answer each call that comes through from 9am to 5pm except for lunch break between 12p to 1pm
Provide department head with a copy of the confirmed schedules EOD Thursday
Keep copy for Admin records
Assist with HR duties
Onboarding new hire paperwork
I9 submission and record keeping
Creating legends record keeping
Union due slips record keeping
Any other Levy policy that is required to update or maintain
Maintain employee files
Assist catering sales team
Menu signs
Updating BEOs in Master Boo
Benefits
Instapay (early access to your wages) and high interest savings both through the EVEN app
Associate Shopping Program
Health and Wellness Program
Discount Marketplace
Employee Assistance Program
Company
Levy Restaurants
Levy Restaurants is a hospitality company that runs restaurants and vending machines in entertainment and sporting venues.
Founded in 1978
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Rob Ellis
Executive Vice President and Chief Financial Officer
Alison Weber
Chief Creative Officer
Recent News
2025-11-10
Morningstar.com
2025-10-24
Sports Business Journal
2025-10-23
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