TekWissen ® · 22 hours ago
Administrative Assistant (Japanese-Bilingual)
Saline, MI
Contract
Onsite
Mid, Senior Level
$31/hr - $31/hr
5+ years expTekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan, and they are seeking a Japanese-Bilingual Administrative Assistant for their Systems & Electronics Planning Division. The role involves providing comprehensive administrative support to the Division Vice President and Executive Team, ensuring effective organization and communication within the department.
Information Technology
Hiring Manager
Venkat J Swaroop
Responsibilities
Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc
Provide administrative support to the Division’s Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc
Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations
Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance
Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation
Assist with budget planning, tracking, accruals, and processing of invoices/expenses
Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance
Create and update reports and visualization tools to simplify complex data for easy understanding
Conduct independent research and obtain information for complex reports and special assignments
Develop, standardize, and continuously improve the processes necessary for your work and function of the Division
Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division
Contact company personnel at all organizational levels to gather information in support of department & division operations
Manage ordering and organization of office supplies and equipment
Manage or coordinate small projects providing cost-effective solutions
Maintain division & department seating and organizational charts
Maintain division and department SharePoint sites and access
Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions
Provide language support and translation of meetings and documents between Japanese and English
Including coordination of travel and events within Japan
Handle special projects, and perform other duties as assigned
Qualification
Required
Japanese language proficiency
5+ years of experience providing administrative support to Department (GM level) or above
High school diploma or GED
Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization
Strong focus on customer service and demonstrated success working in teams
Ability to present concepts visually in graphs, tables, charts, and other methods
Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted
Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems
Experience managing significant volume of design-in invoicing
Ability to maintain confidentiality of sensitive or proprietary information
Ability to be independent and a self-starter, managing time effectively
Proficient at managing multiple requests, prioritizing, and communicating status of progress
Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict
Able to remain composed during times of stress and demonstrate flexibility
Attention to detail and strong organizational skills in a dynamic environment
Proven success identifying and implementing changes to projects and processes to ensure continuous improvement
Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary
Preferred
Associate's degree (or equivalent) or higher
The client Way training, including JKK and TBP to improve current business processes
Understanding of the client policies & processes related to travel & expense, budgeting, job request (JR) system, confidentiality, compliance, etc
Experience with PowerBI or other relevant software/tools
Company
TekWissen ®
Welcome TekWissen, your premier partner in technology consulting, workforce solutions, payroll services, procurement, managed services, global capability centers, and venture capital support, specifically tailored for startups in the human capital sector.
1001-5000 employees
H1B Sponsorship
TekWissen ® has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (18)
2023 (11)
2022 (9)
2021 (16)
2020 (17)
Funding
Current Stage
Late StageLeadership Team
Rajanish Pandey
Client Partnership Manager
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