Animal Health Institute · 12 hours ago
Executive Assistant to President and Chief Executive Officer
DC-Baltimore Area
Full-time
Onsite
Mid, Senior Level
3+ years expThe Animal Health Institute (AHI) is a national trade association representing manufacturers of animal health products. The Executive Assistant provides high-level administrative and operational support to the President & CEO, managing their calendar, coordinating meetings, and ensuring efficient communication within the organization.
AssociationBiotechnologyHealth Care
Hiring Manager
Elizabeth Breckenridge
Responsibilities
Manage and maintain the President & CEO’s complex calendar, including scheduling meetings, coordinating travel logistics, and prioritizing time-sensitive matters
Prepare, process, and reconcile travel and expense reports in compliance with organizational policies
Support the planning and execution of internal and external meetings across the organization, including—but not limited to—meetings led by the CEO and department heads, as well as Board and committee meetings, member briefings, and industry events
Draft and edit correspondence, briefings, and presentations on behalf of the President & CEO
Maintain accurate records, contact lists, and files to ensure timely access to information and materials
Coordinate with internal staff and external partners to ensure alignment on priorities and deliverables
Contribute to office and administrative process improvements that enhance efficiency, communication, and workflow
Handle confidential information with the utmost professionalism, integrity, and discretion
Perform additional duties and special projects as assigned by the Vice President, Operations or President & CEO
Qualification
Required
Bachelor's degree in business administration, communications, public affairs, or a related field
Minimum of 3–5 years of progressively responsible experience providing executive-level administrative support, preferably within an association, nonprofit, or government setting
Demonstrated ability to manage multiple priorities with accuracy, timeliness, and professionalism
Strong interpersonal and communication skills, with the ability to interact effectively with senior executives, members, and external partners
High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools (e.g., Teams, Zoom, SharePoint)
Exceptional organizational skills, attention to detail, and problem-solving abilities
Proven ability to exercise discretion and maintain confidentiality in all matters
Team-oriented mindset with a positive, proactive approach to supporting others
Willingness to work occasional evenings or weekends in support of meetings and events
Ability to lift up to 25 pounds as needed
Benefits
Premium healthcare
401(k)
Paid leave
Additional benefits
Company
Animal Health Institute
The Animal Health Institute (AHI) represents the companies that develop and produce animal medicines.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Elizabeth Breckenridge
Senior Director, Human Resources, Administration, and Finance
Recent News
Canadian Animal Health Institute
2025-06-05
Canadian Animal Health Institute
2025-04-26
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