Extell · 4 days ago
Strategic Assistant
Louisville, KY
Full-time
Onsite
Senior Level
5+ years expExtell Financial Services, Inc. is a prominent financial services provider for Extell Development Company, known for its luxury real estate developments. The Strategic Assistant will serve as a key partner to the President/COO, managing priorities, coordinating operations, and supporting various business initiatives across multiple companies.
Building MaintenanceProperty DevelopmentReal Estate
Responsibilities
Act as a trusted partner to the President/COO, helping manage priorities, deadlines, and strategic initiatives
Manage complex calendars, scheduling, and coordination across multiple companies and time zones
Actively manage high email volume, ensuring urgent matters are brought forward immediately
Prepare briefing documents, agendas, meeting materials, and executive summaries
Attend meetings as needed to track action items and ensure timely follow-through
Conduct research and compile data to support decision-making
Serve as communication gatekeeper—review emails and internal updates on behalf of the President/COO
Support operational initiatives across all business entities, ensuring alignment and smooth execution
Track and manage ongoing projects, deadlines, and deliverables; escalate issues when appropriate
Collaborate with accounting, HR, property management, and operations teams to gather information, follow up, and close loops
Assist in coordinating cross-functional processes such as onboarding, performance management, and internal events
Help streamline workflows, improve efficiency, and develop standardized processes
Handle daily administrative tasks including email filtering, meeting prep, expense management, and document organization
Maintain files, contacts, and records across multiple entities
Support internal communication flow between leadership and department heads, providing reminders and follow-up to ensure commitments stay on track
Manage occasional personal tasks and errands
Assist with scheduling personal appointments, reservations, and gift arrangements
Handle time-sensitive personal matters with discretion and reliability
Qualification
Required
5+ years of experience in executive support, operations, or project management (experience supporting C-level preferred)
Exceptional organizational skills with the ability to manage competing priorities
High accuracy, strong attention to detail, and excellent common sense
Strong written and verbal communication skills; polished and professional demeanor
High emotional intelligence, discretion, and ability to maintain confidentiality
Proactive problem-solver with strong anticipation skills
Comfortable working in a dynamic environment supporting multiple business entities
Strong computer literacy with a variety of business applications, including but not limited to Microsoft 365, Excel, Word, PowerPoint
Ability to travel occasionally and work flexible hours as needed
Valid driver's license for running local errands
Benefits
Medical, Dental, and Vision Insurance
Life and AD&D Insurance
Short- and Long-Term Disability
401(k)
Paid Time Off
Paid Holidays
Employee Assistance Program
Equal Opportunity Employer
Company
Extell
Extell is a real estate developer of residential, commercial, retail, hospitality, and mixed-use properties.
201-500 employees
H1B Sponsorship
Extell has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2022 (2)
2021 (1)
Funding
Current Stage
Growth StageTotal Funding
$425M2022-10-28Debt Financing· $425M
Leadership Team
Julie A. Long, CPA
Chief Operating Officer
Roy Kim
Chief Design Officer
Recent News
2026-01-19
The Real Deal
2025-12-28
The Real Deal
2025-09-12
Company data provided by crunchbase