ASAP of Anderson, Inc. · 16 hours ago
Executive Assistant
Clinton, TN
Part-time
Hybrid
New Grad, Entry LevelASAP of Anderson, Inc. is seeking an Executive Assistant to provide administrative and operational support to the Executive Director. The role involves coordinating daily activities, managing communications, and assisting with project planning and presentations.
Non-profit Organizations
Hiring Manager
Shayla Wilson
Responsibilities
Work directly with the ED to support all aspects of daily work routine
Serve as a liaison between the ED and the community. This includes receiving and screening the ED’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
Coordinate work with other ASAP of Anderson staff as needed
Book travel arrangements for conferences and training including in state and out of state. (ie. hotel, flights, car service, registrations, etc.)
Technical onboarding of new employees including drug screenings, scheduling IT set-up, HR/ benefits, etc
Assist in ASAP activities and processes, including project planning, prioritization, initiation, execution, and training; as well as fostering collaboration of key stakeholders
Assist the ED in the development of presentations and print materials for internal and external audiences
Keep the ED advised of time-sensitive and priority issues, ensuring appropriate follow-up
Perform a wide variety of support duties. (including but not limited to purchasing and accounts payable)
Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
Sort and triage mail; maintain e-mail and other address directories and event attendance
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials
Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate
Maintain paper and electronic filing systems using standard naming conventions
Maintain confidential and sensitive information
Complete a variety of special projects, including creating PowerPoint presentations, special reports, and agenda material
Other additional and/or alternative duties as assigned from time to time, including supporting prevention coordinators as needed
Qualification
Required
Strong initiative and sense of collaboration
Proficiency in written and spoken communication. Exceptional writing, editing, and proofreading
Computer skills, including knowledge of Microsoft Office Suite, G Suite, and Microsoft Teams
Excellent organization and time management skills
High School Diploma Required
Candidates must possess a valid TN driver's license and car insurance
Candidates must pass a TBI background check and a drug screen
Preferred
Knowledge of substance misuse prevention
Grant experience
Associate's degree in related field preferred
Company
ASAP of Anderson, Inc.
Vision: A drug-free Anderson County Mission: To prevent and reduce substance misuse among youth and adults in Anderson County.
Founded in 2008
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase