Bloom Talent · 4 days ago
Executive Assistant to Founder/CEO at Mission-driven Biotech Startup
San Francisco, CA
Full-time
Hybrid
Mid Level
$140K/yr - $170K/yrBloom Talent is a biotech startup developing breakthrough therapeutics in neuroscience, and they are seeking an Executive Assistant to support their Founder/CEO. This role involves managing complex calendars, travel logistics, and broader operational responsibilities while providing high-level support to ensure the CEO's priorities are met.
RecruitingStaffing Agency
Hiring Manager
Amanda Christoff
Responsibilities
Provide high-level support to the Founder/CEO to ensure priorities, commitments, and daily workflows remain organized and on track
Own complex calendar management, acting as a gatekeeper to align internal and external meetings with priorities
Manage end-to-end travel planning, including transportation, logistics, itineraries, and last-minute changes
Prepare Founder/CEO for meetings by coordinating logistics, creating briefing materials, tracking action items, and driving follow-up
Proactively support relationship management by anticipating needs related to meetings, events, and engagements
Plan and coordinate events and off-sites, managing invitations, attendance, logistics, and follow-through
Own and document core HR processes, including employee onboarding/offboarding, scheduling performance reviews and 1:1s, and ensuring timely completion of all employee-related paperwork
Establish and maintain a centralized contract management system to ensure all agreements are properly organized and accessible for due diligence and investor reviews
Coordinate team travel logistics and arrangements as needed to support business operations
Serve as the operational backbone of the organization by proactively managing day-to-day needs that keep the business running smoothly
Oversee office management needs such as stocking supplies, overseeing vendors and bill payments, preparing the space for visitors, etc
Provide light personal support to the Founder/CEO
Anticipate issues before they arise and implement effective solutions
Qualification
Required
Previous experience as an Executive Assistant or similar role working in a fast-paced startup or similar dynamic environment with a high degree of autonomy
Comfortable supporting a highly busy executive with flexibility, responsiveness, and a 24/7 mindset when needed
Strong ability to operate in ambiguity, manage competing priorities, and synthesize information from diverse stakeholders
Demonstrated ability to build processes, frameworks, and systems that bring clarity and efficiency
Clear, concise, and confident communicator across written and verbal channels
Highly proactive, execution-focused, and adaptable, with strong problem-solving instincts
Able to manage up professionally by setting boundaries, protecting time, and communicating what is feasible
Exceptionally organized and detail-oriented
Discreet and trustworthy with handling sensitive information
Mission-driven, intellectually curious, and comfortable engaging with technical or subject-matter experts
Tech-savvy with Google Workspace, email, and messaging platforms
Benefits
Equity
Benefits
PTO
Company
Bloom Talent
Bloom Talent is a woman-owned, boutique recruiting agency that provides recruiting services to individuals.
Founded in 2015
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase