The Helmsley Charitable Trust · 11 hours ago
Grants Associate
NYC Metro Area
Full-time
Hybrid
Entry Level
$97K/yr - $101K/yr
3+ years expThe Helmsley Charitable Trust is a global philanthropy dedicated to improving healthcare and quality of life. The Grants Associate will support the grantmaking administration and collaborate on inter-departmental projects, ensuring compliance and fostering relationships with stakeholders.
Association
No H1B
U.S. Citizen Only
Responsibilities
Review grant applications submitted to your partner program for completeness and adherence to IRS requirements and internal grantmaking guidelines, for both domestic and international grants
Provide compliance-based review of budgets, financial statements, and progress reports in cooperation with the Grants Manager
Prepare all grant-related correspondence for review including grant agreements, payments, and reporting notifications. Manage any additional correspondence with grantees regarding grant materials, including providing technical assistance for use of Helmsley’s grantmaking system (Fluxx), application items, budget issues, etc., as well as providing project management support about the application/grantmaking timeline and requirements
Facilitate grants payment process and ensure documentation of completed payments for grantees in your partner program’s portfolio
In cooperation with the Grants Manager, process grant reporting, modifications, terminations, and closures in the grants management system
Lead cross-organizational work for the grants management department, which may require you to lead work from inception through implementation and includes change management work with internal and external audiences
Work collaboratively with colleagues across Helmsley to develop and support trust-wide initiatives, such as grantmaking process redesign, and advance Helmsley’s overall impact
Ensure the data integrity of Helmsley’s grantmaking in its foundation grantmaking system
Create and analyze reports on grant data for staff and external audiences
Develop training materials and maintain operating procedures for the department
Disseminate grants management knowledge and expertise to assist other Helmsley programs and departments in achieving their goals
Qualification
Required
Bachelor's degree or equivalent work experience
Minimum of three years' work experience in an administrative or support role
Proficiency in Microsoft Office
Attention to detail, strong work ethic, and drive to learn
Excellent interpersonal, communication, and organizational skills
Demonstrated ability to work effectively both independently and with a team
Strong writing, grammar, proofreading, and editing ability
Demonstrated experience in successfully working on multiple projects simultaneously
Preferred
Knowledge of the nonprofit and/or philanthropic sector
Foundation grantmaking systems (Fluxx)
Experience with database management
Benefits
Employer-paid medical, dental, and vision for employees and their families
Generous 401(k) employer contribution
Hybrid work schedule (up to two remote days a week)
23+ paid vacation and sick days
13+ paid holidays
End of year office closure
Summer Fridays
Tuition reimbursement
Personal and team professional development opportunities
Company
The Helmsley Charitable Trust
The Leona M. and Harry B.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sarah E. Paul
Chief Executive Officer
Recent News
2025-09-06
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