Good Shepherd Services · 19 hours ago
Event Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
$55K/yr - $65K/yr
2+ years expGood Shepherd Services is seeking an enthusiastic and organized Events Coordinator to join their External Relations Team. The role involves coordinating event logistics for annual fundraisers, donor cultivation, and program events, ensuring smooth execution and effective communication throughout the process.
CharityConsultingNon Profit
Responsibilities
Assist the Chief Development Officer and Director of Individual Giving and Strategy in the coordination and management of all fundraising and donor cultivation event logistics
Collaborate with team on all aspects of pre- and post-event correspondence including pre-solicitation materials, save-the-dates, invitations, acknowledgment letters to attendees, donors, and volunteers, etc
Assist in the organization and preparation of all event-related mailing lists
Create and manage event-related ticketing webpages on Classy
Coordinate event-related social media plan and execution with Senior Communications Manager
Coordinate event-related vendor contract review with Legal Division
Ensure COIs are obtained from Compliance and Risk Management team
Process event invoices and maintain expense tracking
Maintain detailed information on all event-related income
Maintain detailed information about event attendees, sponsors, volunteers, and in-kind donors
Inventory, order, and prepare event supplies and materials
Confirm all event details information with guests including payment, attendance, and/or special needs
Support on-site event preparations
Assist and support the events committee of SpringBoard, GSS’ junior board, on all their event-related needs
Coordinate and solicit items for event gifts, auctions, raffles, and in-kind donations
Identify opportunities to introduce new events to GSS
Perform any other department or organizational duty as assigned by the supervisor
As a member of the External Relations team, participate in special departmental projects as needed
Qualification
Required
Bachelor's degree required
Minimum 2-3 years of related experience; prior event planning, customer service, or experience in a related field is highly desirable
Experience using Microsoft Office Suite
Excellent communication and interpersonal skills
Ability to work well in a collaborative team environment
High standard of organization, prioritization and attention to detail
Ability to learn quickly and manage time effectively and efficiently
Ability to multi-task, prioritize, and problem-solve in a fast-paced work environment
Diplomacy and excellent judgment
Self-starter with a positive and engaging demeanor and a good sense of humor
Ability to work select extended hours on evenings and weekends as events require
Preferred
Database experience a plus
Basic graphic design and Canva skills a plus
Knowledge of basic marketing and promotional strategies preferred
Company
Good Shepherd Services
Good Shepherd Services provides social services and support for children, youth and women from vulnerable communities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Diana Noriega
Chief Anti-Racism and Equity Officer
Elizabeth Garcia
Chief Program Officer, Community Based Programs
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