NEOGOV · 22 hours ago
Administrative Services Manager (Social Services)
Oregon City, OR
Full-time
Hybrid
Mid, Senior Level
$101K/yr - $136K/yr
7+ years expNEOGOV is seeking an experienced Administrative Services Manager for Clackamas County's Social Services Division. This role involves overseeing financial and administrative functions, including budgeting, procurement, and contract management, while providing leadership and ensuring high-quality service delivery.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Leads financial and administrative operations for the Division, including budgeting, financial reporting, accounting, procurement, payroll, contract and grant administration, and shared services
Directs preparation, monitoring, and updates of the annual Division budget; oversees revenue forecasting and expenditure projections to support staffing and program operations
Prepares and presents accurate financial reports to Department and Division leadership
Oversees the full contract lifecycle, including processing, amendments, renewals, and compliance with County procurement, legal, and risk requirements
Coordinates with County Counsel, Risk Management, Central Procurement, and other stakeholders to obtain required approvals; negotiates selected contracts as assigned
Manages revenue agreements, including intergovernmental and funding-related contracts and subcontracts, ensuring accurate reporting, monitoring, and reimbursement
Oversees grants management and compliance activities, including proposal coordination, submission, reporting, and evaluation requirements
Manages funder reporting systems and maintains complete grant documentation and files
Develops and monitors subrecipient grant agreements in collaboration with Central Finance and contractors; coordinates audits to ensure regulatory compliance
Oversees program operations, client management systems, and administrative support functions, including billing, clerical services, and system maintenance
Supervises and supports public facing customer services team and oversees office and infrastructure needs for the Division
Recruits, hires, and supervises staff; conducts performance evaluations; administers corrective action; and supports training and professional development
Promotes collaborative team efforts within the Division and across County departments to ensure quality service delivery
Provides financial and operational analysis to Division and Department leadership to support decision-making
Participates in department-wide initiatives focused on process improvement, documentation, and operational efficiency
Qualification
Required
Minimum of seven (7) years of experience in a related field providing operational and administrative support, including at least two (2) years in a leadership or program management role with supervisory responsibilities
Experience in budget development and monitoring
Experience in procurement & contract administration and monitoring
Experience with financial reporting and analysis
Ability to work independently and cultivate a collaborative team environment
Ability to handle a wide range of situations and circumstances effectively, positively and professionally
Ability to establish priorities, organize tasks and projects and work independently
Strong organizational skills and attention to detail
Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook, Teams, etc.)
Must pass a criminal history check which may include national or state fingerprint records check
Must pass a post-offer, pre-employment drug test
Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment
Preferred
Knowledge of Federal, State, and local laws, ordinances, and regulations pertaining to management in government agencies in the State of Oregon
Public procurement and purchasing experience
Budgeting in the public sector or government environment
Experience working in social services programs
Benefits
Generous paid time off package, including: 16 hours of vacation accrual per month
Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8!
8 hours of sick accrual per month
10 paid holidays and 1 personal day per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer-paid 6% PERS retirement contribution
A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
A Choice of Dental Plans
Robust EAP and wellness programs, including gym discounts and wellness education classes
Longevity pay
Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
A variety of additional optional benefits (see links below for additional information)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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