Spear Physical Therapy · 12 hours ago
Facilities Project Lead
New York, New York
Full-time
Hybrid
Mid Level
$70K/yr - $80K/yrSpear Physical and Occupational Therapy is seeking a Facilities Project Lead responsible for supporting the build-out process for new development locations and maintaining existing facilities. The role involves managing communications, overseeing project timelines, and coordinating with contractors and vendors to ensure efficient operations across multiple clinic locations.
FitnessHealth CareMedical
Responsibilities
Overseeing day-to-day office operations of new clinic locations assigned
Working with Sr. Director of Facilities to ensure all tasks are completed on time
Monitoring inventory and vendor processes to ensure timelines are met
Weekly virtual reviews of site progress and timeline to ensure delivery dates are up to date. Periodic on site as needed per project
Maintaining all paperwork, photos, etc. and saving them to the server as needed. Update status in the project tracking software
Ordering and coordinating the delivery and installation of tenant provided items during construction with contractors based on schedule. Ensure schedule accuracy and update vendors weekly as needed
Arranging for utility and other services as needed for new facilities
Managing setting up of vendors and installations with vendors per schedule
Ordering equipment / appliances and coordinating delivery and installation
Review orders with the field to ensure accuracy and completeness of needs prior to ordered. Ensure deviations are approved as needed
Updating company software in real-time for project task status
Assisting in the coordination of facilities maintenance and renovation projects
Managing the maintenance (routine and emergency) for multiple clinics including approval of COIs, insurance, and landlord approvals
Routine follow-up with contractors and vendors to ensure project runs on schedule
Review and set priorities on tickets. Ensure proper response timelines and costs are reviewed as a part of the response
Updating field and management team weekly on status of projects
Managing vendor list, Landlord / Super contacts list, and contracts and COI’s for vendors
Other duties as required
Qualification
Required
Strong organizational skills a must
Support for multiple projects and assignments in a fast-paced environment
Ability to work independently and in a team
Construction knowledge preferred
Organizational skills and multi-tasking are a must
The candidate will be a self-starter and exhibit superior professional judgment, analytical and communication skills as well as a high attention to detail
Must be able to successfully multi-task and prioritize
Being deadline driven with a sense of urgency is also a key qualification
Must be able to resolve issues and de-escalate situations in a professional manner
The successful candidate will be highly organized and astute, able to pay close attention to detail, and possess excellent communication skills to effectively interface with our field associates, management team, co-workers, vendors and customers
This position will work in a business office environment with frequent computer use and phone use
Field based work includes trips to job sites and clinics as needed and light hand tool use
This is a full-time position working M-F, flexibility is needed to support work being completed in our clinics, opening dates and contractor/vendor availability
Travel within NYC metro area to existing and new clinics, and /or vendors
General office environment, some light maintenance and equipment setup
Ability to lift and carry 50 pounds
Preferred
Excellent proficiency in all Microsoft programs
Project management software experience a plus
Company
Spear Physical Therapy
Spear was founded in 1999 with the mission of combining clinical excellence with an unparalleled patient experience.
Founded in 1999
501-1000 employees
H1B Sponsorship
Spear Physical Therapy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (52)
2024 (20)
2023 (6)
2022 (9)
2021 (2)
Funding
Current Stage
Late StageLeadership Team
David Endres
Co-Founder
Recent News
2025-10-23
Company data provided by crunchbase