Insight Global · 1 week ago
Administrative Assistant/Record Management Specialist
San Antonio, TX
Full-time
Onsite
Entry Level
$15/hr - $20/hr
1+ years expInsight Global is a staffing agency seeking an Administrative Records Management Support. The role involves assisting with the transition of physical files to digital storage, managing the lifecycle of records, and providing general administrative support to the department.
EmploymentHuman ResourcesRecruitingSales
Responsibilities
Work with departments to identify archival needs and assist with transitioning physical files to digital storage
Upload, classify, and index documents into DocuWare according to established metadata and file structure standards
Ensure scanned or digitized documents meet quality standards before archival
Assist with DocuWare searches and retrievals for internal departments and audits
Manage the lifecycle of physical and electronic records, including transfer, storage, retention, and destruction
Maintain archival inventories and ensure accuracy of record locations
Prepare records for long-term digital preservation with correct formatting, metadata, and quality review
Conduct regular audits to verify records completeness, proper indexing, and adherence to archival procedures
Support internal and external audit processes by providing timely document retrieval and documentation
Ensure secure handling, storage, and retrieval of PHI and other confidential documents in accordance with HIPAA, company privacy policies, and regulatory requirements
Provide general administrative support to the department, including scheduling, correspondence, meeting preparation, and supply coordination
Support leadership with various administrative tasks and logistical needs as assigned
Assist with the coordination of internal events such as catering, audit meetings, department gatherings, training sessions, and on-site activities
Assist with preparing meeting materials, agendas, packets, sign-in sheets, and post-meeting documentation
Qualification
Required
High School diploma or GED
1-3 years of experience in records/archives management and administrative support
Experience working with Protected Health Information (PHI) and other confidential records in strict compliance with HIPAA and company privacy policies
Experience with DocuWare or another electronic records/document management system
Excellent attention to detail and accuracy
Strong organizational and prioritization skills
Proficiency in Microsoft 365 (Word, Excel, Outlook)
Benefits
Group Medical, Vision, and Dental Insurance
401(k) Savings Plan
Flexible Spending Account benefit plans
12 FREE mental health sessions per year through Lyra Health
Company
Insight Global
Insight Global provides top talent and staffing solutions that help job seekers find careers in healthcare, finance, IT, and government.
1001-5000 employees
H1B Sponsorship
Insight Global has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (281)
2024 (164)
2023 (75)
2022 (17)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2010-07-01Acquired
Leadership Team
Jared Streppa
President Of Company’s Technology Division
Recent News
Maryland Daily Record
2025-09-26
Company data provided by crunchbase