Solar Turbines · 20 hours ago
Senior Executive Administrative Assistant
San Diego, CA
Full-time
Onsite
Mid, Senior Level
$63K/yr - $94K/yr
5+ years expCaterpillar Inc. is a global team focused on building sustainable communities. They are seeking a Senior Executive Administrative Assistant to support Vice-Presidents by managing complex administrative tasks and fostering strong business relationships to enhance organizational efficiency.
EnergyManufacturingOil and Gas
No H1B
Responsibilities
Work closely with vice presidents, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges
Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively
Handle internal communications on behalf of the executive, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications
Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings
Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive’s office professionally and build strong relationships
Support the planning and execution of significant events, such as conferences, board meetings, and team gatherings across the region. Ensure seamless logistics and a positive experience for attendees
Book travel and accommodation and provide assistance with every step of the executive’s travel, including preparation and management of electronic travel and entertainment expense reports for the VPs and their staff to ensure accuracy
Capability and expectation to coordinate/communicate across the extended executive admin team
Qualification
Required
Bachelor's degree or 9+ years equivalent experience
min 5 years of experience in a similar role, preferably within a multinational company with proven ability to handle complex responsibilities at an executive level
Demonstrate proficiency in managing complex calendars for senior executives
Exhibit excellent business acumen, including analyzing and assembling reports
Communicate with clarity, precision, and professionalism, orally and in writing
Familiarity with booking travel arrangements, including flights, accommodations, and ground transportation
Prepare meticulously for meetings, ensuring all necessary materials are in place
strong working knowledge of Teams, Outlook, Word, Excel, and PowerPoint
Preferred
Prior experience providing assistance in a large organization
Strong time management and demonstrated organizational/multitasking skills
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently
Detail-oriented and exceptional organization skills
Strong problem solver and analytical thinker
Benefits
Medical, dental, and vision benefits
Paid time off plan (Vacation, Holidays, Volunteer, etc.)
401(k) savings plans
Health Savings Account (HSA)
Flexible Spending Accounts (FSAs)
Health Lifestyle Programs
Employee Assistance Program
Voluntary Benefits and Employee Discounts
Career Development
Incentive bonus
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
These benefits also apply to part-time employees
Company
Solar Turbines
Solar Turbines Incorporated, a subsidiary of Caterpillar Inc., is one of the world’s leading manufacturers of industrial gas turbines.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknown1981-05-15Acquired
Leadership Team
R
Robert May
Chief Financial Officer
B
Bryan Ross
COO
Recent News
2025-11-19
Company data provided by crunchbase