NextDecade · 7 hours ago
Executive Assistant
Houston, TX
Full-time
Onsite
Senior Level
7+ years expNextDecade is committed to providing the world access to reliable, lower-carbon energy. The Executive Assistant will support the SVP Engineering & Construction by managing schedules, coordinating meetings, and handling travel arrangements while acting as a key point of contact for project administration efforts.
EnergyIndustrialNatural ResourcesOil and Gas
Responsibilities
Manage and maintain SVP's schedules, appointments, reservations, and travel arrangements
Manage credit cards, all travel and account memberships, and expense reports
Support for SVP and Direct Reports: Communications – type letters, memos, emails, presentations, etc
Manage Calendar, Contacts, and Email Distribution Lists
Prepare Expense Reports
Book Travel both Domestically and Internationally (i.e., handling Visas)
Recording, transcribing and distributing notes/minutes of meetings
Serve as liaison with internal staff at all levels
Personal errands as required
Support and assist with drafting, organizing, editing and preparing reports/documents
Maintain Contact Lists
Coordinate meetings including scheduling, planning logistics, maintaining participant attendance, content preparation, communications, and overseeing other meeting details
Send Meeting Notices with agendas
Assist with Communications
Assist with booking travel for SVP’s direct reports as needed
Maintain lists of accreditations for the E&C team (e.g. Professional Engineers)
Work with counterparts in Bechtel for coordination on meetings, travel, team events etc
Support for the E&C project office – maintaining supplies, seating plans etc
Plan and coordinate team building events and team-wide status meetings
Coordinate with admins in other locations and departments (e.g. E&C Site Admin and other functions)
Support and expedite approvals (e.g. the SC or Contracts items)
Update Calendars (Team, Leadership, etc.): schedule Meetings for SVP/ Direct Reports & Location, Attendees, F&B, Dinner Reservations, A/V, etc
Manage/Update Travel Profiles: ensure employee information is kept current, book travel for team members as needed & assist with Visa & Passport processing
Qualification
Required
7+ years' experience supporting executives
Proficient with Microsoft Office
Excellent written and verbal communication skills
Experience working with global teams across multiple time zones and multiple languages
Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
Event planning experience (dinners/parties business cultivation gatherings, branding, budget, internal and external communication)
Proven ability to create/edit and coordinate the development and implementation of internal and external communications including e-mails, letters, and memorandums
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service
Preferred
Bachelor's degree
Prior experience in construction / O&G project environments would be preferred
Company
NextDecade
NextDecade is an LNG development company focusing on LNG export projects and associated pipelines.
201-500 employees
H1B Sponsorship
NextDecade has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2022 (3)
Funding
Current Stage
Public CompanyTotal Funding
$8.76BKey Investors
General AtlanticMUFG BankTotalEnergies
2025-09-10Post Ipo Equity· $1.7B
2025-09-09Post Ipo Debt· $5.18B
2025-01-06Post Ipo Debt· $175M
Leadership Team
T
Tarik Skeik
Chief Operating Officer
James MacTaggart
Chief Marketing Officer
Recent News
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2025-11-07
2025-10-31
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2025-10-31
Company data provided by crunchbase