Apex Systems · 4 hours ago
Commercial Lines Insurance-Vendor Onboarding Coordinator
Mecklenburg County, NC
Full-time
Onsite
Mid LevelApex Systems is a world-class IT services company that serves thousands of clients across the globe. They are seeking a knowledgeable Vendor Manager to act as a Subject Matter Expert in reviewing Certificates of Insurance and assist in onboarding Service Providers in the commercial property and casualty insurance industry.
Human ResourcesInformation TechnologyRecruiting
Responsibilities
Provide expert knowledge of P&C insurance processes as it pertains to our coverage requirements
Act as a liaison when reviewing and approving COI’s submitted by insurance agents on behalf of potential service providers, or renewal review of expired COI’s
Translate complex insurance concepts into clear actionable documentation of requirements Ie: Sample COI’s
Assist in the development and refinement of our current Certificate of Insurance Standards to match the industry standard on required coverages
Lead and report on insurance recovery efforts for branch facilities, coordinating with relevant departments to ensure timely and effective management
Ensure all Special Category vendors meet the bank’s compliance requirements, including maintaining up-to-date insurance policies, trade licenses, and other necessary certifications
Search vendors’ trade and business licenses by state to ensure they are active and comply with regulatory standards
Confirm that all vendors possess appropriate and valid trade licenses required for their specific services
Serve as the point of contact for vendor onboarding within our CMMS system (Service Channel) for all of Corporate Real Estate ensuring smooth integration and compliance
Collaborate with Facility Management to successfully identify gaps in coverage to source and onboard new vendors
Organize and interpret data from ServiceChannel to generate actionable insights and support decision-making for branch facilities and maintenance
Collaborate with accounts payable to ensure vendors are fully compliant before payments are remitted
Act as SME for claim related inquiries and resolution
Provide regular reports and updates on vendor compliance and operational risks to management
Prepare analytics dashboards related to vendor compliance
Support Operations team with Excel related tasks, creating, analyzing, and maintaining data for various projects
Train new associates on Special Category vendor compliance and related procedures
Qualification
Required
Knowledgeable and experienced in Vendor Management
Background in the commercial property and casualty insurance industry
Expert knowledge of P&C insurance processes as it pertains to coverage requirements
Ability to act as a liaison when reviewing and approving COI's submitted by insurance agents
Ability to translate complex insurance concepts into clear actionable documentation
Experience in developing and refining Certificate of Insurance Standards
Ability to lead and report on insurance recovery efforts for branch facilities
Ensure all Special Category vendors meet compliance requirements
Ability to search vendors' trade and business licenses by state
Confirm that all vendors possess appropriate and valid trade licenses
Serve as the point of contact for vendor onboarding within CMMS system
Collaborate with Facility Management to identify gaps in coverage
Organize and interpret data from ServiceChannel to generate actionable insights
Collaborate with accounts payable to ensure vendor compliance before payments
Act as SME for claim related inquiries and resolution
Provide regular reports and updates on vendor compliance and operational risks
Prepare analytics dashboards related to vendor compliance
Support Operations team with Excel related tasks
Train new associates on Special Category vendor compliance and related procedures
Preferred
Prior Vendor Management experience
Benefits
Medical
Dental
Vision
Life
Disability
Other insurance plans that offer an optional layer of financial protection
ESPP (employee stock purchase program)
401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure
HSA (Health Savings Account on the HDHP plan)
SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions
Corporate discount savings program
Other discounts
On-demand training program
Access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure
Certification discounts and other perks to associations that include CompTIA and IIBA
Dedicated customer service team for our Consultants that can address questions around benefits and other resources
Certified Career Coach
Company
Apex Systems
Apex Systems, a division of On Assignment, provides organizations with IT staffing solutions to address gaps in their current workforce.
Founded in 1995
1001-5000 employees
H1B Sponsorship
Apex Systems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (28)
2024 (21)
2023 (35)
2022 (26)
2021 (29)
2020 (38)
Funding
Current Stage
Late StageLeadership Team
Roger Wahman
Chief Technology Officer - SVP
Andrea Schiola
Global Head of Technology Partnerships, SVP, Principal
Recent News
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