International Fire Protection · 3 hours ago
Administrative Assistant
Plant City, FL
Full-time
Onsite
New Grad, Entry LevelInternational Fire Protection Inc. is a values-driven fire suppression company based in Alabama, committed to building meaningful relationships and ensuring life safety. They are seeking an Administrative Assistant to provide support in a fast-paced environment, assisting customers and the office manager with various administrative tasks.
Information Technology
Responsibilities
Answers office phone and gives information to caller or transfers calls to appropriate individuals
Responsible for collections for each account; applies standard due diligence practice to collect monies owed and maintains collections notes in accounting system
Reconciles credit card payments
Responsible for weekly payroll entry for branch
Accurately prepares and invoices service and inspection customers per the requirements of the job and the customer to ensure the customers preferred billing procedures are followed. May possibly include credit and rebills, if necessary
Assist the Service & Inspection Department with job creation, service proposals, inspection contract renewals and scheduling
Performs other administrative duties and special projects as assigned
Qualification
Required
Requires exceptional oral, telephone and written communication skills and organizational and time management skills
Ability to work efficiently despite numerous interruptions
Excellent customer service skills and ability to be on the phone and computer consistently throughout the day
Moderate to advanced computer skills with a proficiency in Microsoft Office and Adobe
Must have exceptional accuracy and attention to detail
Ability to self-manage and work independently with little supervision
Must be flexible, motivated and demonstrate the ability to work in a team environment
Ability and desire to take on additional responsibilities and advance quickly within the position
High school diploma/GED required; Associate's degree preferred
Previous experience in an office/administrative setting
Moderate to advanced computer skills, including use of a computer operated phone system
Familiar with Microsoft Office products
None required
Preferred
Associate's degree preferred
Notary Public a plus but not required
Benefits
Medical, Dental, Vision, Supplemental Insurance, Flex Spend, 401k, ESPP
PTO & Paid Holidays
Company
International Fire Protection
International Fire Protection is a fire protection services provider.
Founded in 1990
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase