Health Monitor Network · 8 hours ago
Group Administrative Assistant
Montvale, NJ
Full-time
Onsite
Senior Level
$90K/yr - $120K/yr
5+ years expHealth Monitor Network is a nationally recognized healthcare marketing platform, seeking a highly organized and proactive Group Administrative Assistant to provide high-level administrative support to C-suite executives. The role involves managing complex schedules, coordinating communications, and handling confidential information to ensure smooth executive operations.
Health Care
Hiring Manager
Tanya Thoelen
Responsibilities
Provide comprehensive administrative support to multiple C-level executives; primarily the CFO, CEO and Head of HR
Manage complex calendars, scheduling meetings across time zones, and resolving conflicts proactively
Prepare, review, and format executive correspondence, reports, presentations, and briefing materials
Act as a gatekeeper for executives, prioritizing inquiries, and requests appropriately
Coordinate executive meetings, board meetings, and leadership offsites
Draft, distribute, and manage meeting agendas in collaboration with executives and stakeholders
Prepare and distribute meeting materials in advance
Take accurate minutes, document decisions, and track follow-up actions
Ensure meeting logistics, materials, and technology are prepared in advance
Serve as a key point of contact between executives and internal teams, partners, and external stakeholders
Handle sensitive and confidential information with the highest level of professionalism and discretion
Support executive communications to ensure clarity, consistency, and timeliness
Maintain organized digital and physical filing systems
Process invoices and expense reports. Assist with budget tracking as needed
Order supplies for the office; re-stock kitchen and pantry items
Act as a liaison to building management regarding facilities requests as needed
Support special projects, research, and ad hoc administrative tasks as assigned
Assist with onboarding coordination for senior leaders when required
Qualification
Required
Bachelors Degree
Minimum 5-7 years of experience as an Administrative Assistant, Executive Assistant, or similar role supporting senior or C-level executives
Proven experience managing complex calendars and multiple executive priorities
Demonstrated experience drafting meeting agendas and supporting executive-level meetings
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Proficiency in Microsoft Office and Google Workspace (Word, Excel, PowerPoint, Outlook, Calendar, Docs)
Ability to work independently, anticipate needs, and problem-solve proactively
Preferred
Experience supporting multiple executives simultaneously
Background in healthcare, health technology, or communications
Experience working in a fast-growing or matrixed organization
Benefits
Competitive compensation and benefits package.
Company
Health Monitor Network
Health Monitor network makes products to faclitate dialogue between doctors and patients.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Gridiron CapitalWestView Capital Partners
2024-10-31Private Equity
2019-05-15Private Equity
Leadership Team
Brendan Schepis
Senior Vice President of Operations
Gwen Doyle Park
Senior Vice President, Head of Pharma Sales and Marketing
Recent News
GlobeNewswire
2026-01-20
Company data provided by crunchbase