College of DuPage · 2 hours ago
Department Administrative Assistant, Business Development Center (FT), CFRN21186CENT
Glen Ellyn, IL
Full-time
Onsite
Entry Level
$20.14/hr - $20.14/hr
2+ years expThe College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago. They are seeking a Department Administrative Assistant to support the Business Development Center Manager and program staff with various administrative duties necessary for the operations of the center.
Higher Education
Responsibilities
Support the Business Development Center Manager and program staff with administrative duties necessary for the operations of the center from finalizing client registrations to processing payments for training sessions and vendors
Act as liaison for all Business Development Center staff and clients, providing the technical understanding of the operation of the center to route inquiries appropriately and provide needed insight of resources including specialized databases available
Act as primary liaison with the Village of Glen Ellyn staff and the Business Development Center to include receiving and distributing mail and to update lobby screen and distribute information to key personnel
Compile data and develop required reports according to grant funder requirements
Submit all required records as identified by the staff for State compliance
Create and modify, as needed training materials including sign in tracking, and required grant reports for training activities
Act as primary contact with responsibility for the Business Development Center, Small Business Development Center Program, International Trade Center Program and the Procurement Technical Assistance Center Program, both internally and externally
Create monthly newsletter, seminar/workshop and conference marketing collateral, and the distribution to media outlets, internal College contacts, client base, websites, and granting agency management information system
Create and process payment requests through contracts, purchase orders and invoices in the College of DuPage Mercury System
Register and finalize all registrations online or in-person and provide information to clients about the services available from the Business Development Center three programs: Small Business Development Center, Procurement Technical Assistance Center and the International Trade Center
Initiate and process, per college financial policy, training payments and refunds
Develop content and maintain the Business Development Center website which has multiple pages to include the Small Business Development Center (SBDC), International Trade Center (ITC) and the Procurement Technical Assistance Center (PTAC)
Responsible for the Business Development Center online training calendar within the college system and the state grant required system, Neoserra eCenter Direct
Coordinate and assist in monitoring of all Program Manager calendars to schedule appointments, seminars and events accordingly
Responsible for processing all required paperwork to secure needed resources for training and conferences held by the Business Development Center, Small Business Development Center, Procurement Technical Assistance Center or the International Trade Center
Coordinate administrative support tasks and maintain professional appearance of the Business Development Center general offices including the Reference area and maintain the office procedures manual for all staff usage
Other related duties as assigned
Qualification
Required
High School diploma with additional courses in Office Technology required
Two years general office experience in a high volume office setting, working with internal and external customers required
Attention to detail required
Ability to work autonomously with limited supervision required
Must be self-motivated and show initiative required
Ability to multi-task with frequent interruptions required
Excellent communication skills required
Proficient in written and spoken English required
Valid Illinois driver's license is required
This position requires a background check
Preferred
AAS in Office Management, Business, Office Technology, or Computerized Data preferred
Three years office administration in a business development agency or small business management capacity and excellent organizational skills preferred
Benefits
Paid time off
Tuition discounts for employees and dependents
Medical
Dental
Vision effective the first day of employment
Retirement benefits
Company
College of DuPage
With 26,000 students, 170+ areas of study, 183 certificate programs, College of DuPage sees the potential of every member of our community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Brady
Chief Financial Officer & Treasurer
Debbie Wendling
HR Partner
Recent News
Chicago Tribune
2026-01-22
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