Mid-Willamette Valley Community Action Agency · 7 hours ago
Grants Specialist
Salem, OR
Full-time
Onsite
Mid Level
$26/hr - $35/hr
4+ years expMid-Willamette Valley Community Action Agency is dedicated to reducing the impacts of poverty through community investment. The Grants Specialist is responsible for overseeing the implementation and accuracy of financial grants management, ensuring compliance with funding guidelines, and maintaining accurate accounting for grant administration.
Non-profit Organization Management
Responsibilities
Prepares, records, and reviews all agency grant/contracts ensuring compliance with the funding guidelines, restrictions, budget and grant requirements
Completes invoices for timely grant payments/reimbursements
Provides accurate and timely financial reports, conducts grant research and analysis in partnership with Program Management
Prepares monthly, quarterly, and annual financial reports on a timely basis for grant managers in accordance with grant guidelines and established schedules
Meets and regularly communicates with Program Directors as needed to ensure proper tracking and adherence to budgets as they relate to financial statements
Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate and all fiscal and grant guidelines are met
Initiates and tracks Agency requests for reimbursement on a timely schedule and as directed to assure optimum level of cash is available for organizational expenses
Follows through on direction from Agency Leadership, such as the CFO, Deputy Director and Executive Director to complete funding draws necessary to facilitate continued operations
Responds to inquiries from funders and staff by email, in person and over the phone
Assists auditors with obtaining documentation and answering questions
Supports Controller in preparation of the annual budget for all grants. Makes periodic budget projections to assure budget limitations are adhered to
Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts
Consistent attendance and punctuality are required. Some overtime work may be expected to meet deadlines
Continuous professional development in the areas of financial record keeping and accounting principles and practices
Qualification
Required
Associate's Degree in Accounting, with four or more years of clerical and/or accounting work experience
Equivalent combination of education and experience may be considered
Driver qualification status is not required for this position
Candidate must pass a comprehensive MWVCAA background screening prior to employment
Successful registration with the Central Background Registry of the Child Care Division
Candidate must pass pre-employment and random drug screenings
Has strong GAAP foundation, including accrual accounting, revenue recognition, and grant accounting
Ability to communicate effectively and accurately follow instructions in both oral and written form
Stays highly organized with a regular follow-up routine to satisfy competing schedules and deadlines
Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software
Demonstrated proficiency in non-profit finances and grants administration
Preferred
Bachelor's Degree in Business, Accounting, Finance or similar related field preferred, with previous clerical and/or accounting work experience
Company
Mid-Willamette Valley Community Action Agency
Our Mission: Empowering people to change their lives and exit poverty by providing vital resources and community leadership!
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kaolee Hoyle, CPA
Chief Financial Officer
Robert Hale
Chief Information Officer
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