High Plains Library District · 7 hours ago
Development Associate
Greeley, CO
Full-time
Onsite
Entry Level
$23/hr - $31/hr
1+ years expHigh Plains Library District is seeking a Development Associate to assist the Foundation Director with the administration of the Friends & Foundation. The role involves supporting the development team in executing an annual development plan, managing grants, sponsorships, and donations, as well as providing clerical and administrative support for fundraising events.
Customer ServiceInnovation ManagementMuseums and Historical Sites
Responsibilities
Actively works with the Foundation Director and Development team to execute an annual development plan
Supports strategies to procure financial support through individual donors, private businesses, grantors, and corporations
Records and acknowledges all gifts to the Friends & Foundation and High Plains Library District
Conducts research for and prepares grant specific data for use in grant proposals
Maintains a small portfolio of grants from local grantors
Supports the Development team with grant applications, reporting, and project management
Supports staff with clerical and administrative tasks related to grant compliance
Improves grants management processes to increase efficiency as needed
Maintains a portfolio of sponsors as assigned
Works with the team to create and send sponsor communications
Supports the team with clerical and administrative tasks related to sponsorships
Supports the team in the sponsorship process for annual fundraising events, programs and services
Maintains funding records through data entry, payment tracking, reports, and proposals for distribution
Records and acknowledges all incoming gifts using a donor management system in compliance with state and federal laws, designations and restrictions and grant guidelines
Maintains proper records for accounting purposes
Reviews annual requests from library staff for funding alignment and feasibility
Assembles and sends requests to Board committees for review
Communicates directly with library staff throughout the funding request process
Serves as the first point of contact for library staff, and the Board for request and review support
Manages a portfolio of internal funding projects as assigned in the annual development plan
Receives inbound inquiries to the Friends & Foundation and directs them as appropriate
Maintains mailing lists for direct mail, social media and other communications
Assists with internal and external Friends & Foundation messaging and copy writing in print and digital media
Supports the Development Coordinator in the creation of communications and content for the Friends & Foundation website, e-newsletter, donor communications and social media
Works with the Development Coordinator to create social media posts in alignment with the Friends & Foundation’s marketing strategy and guidelines
Supports the Foundation Director in the creation and compilation of meeting materials
Distributes meeting materials and calendar invitations to staff, Board and committee members
Takes minutes at Foundation Board of Directors meetings and committee meetings as needed
Formats minutes for distribution and sends minutes for signature
Makes virtual and in-person meeting arrangements
Makes purchases for meeting refreshments and assembles the meeting space in preparation of Board meetings
Attends quarterly Board meetings
Assists in planning and implementation of all fundraising, appreciation and donor events
Including but not limited to acting as the point of contact with catering and vendors, reserving event spaces, ensuring that invoices are processed
Supports the Friends & Foundation office by completing administrative and clerical tasks including but not limited to: physical and digital filing, ordering and taking stock of supplies
Other duties as assigned
Qualification
Required
Bachelor's degree
1-2 years of experience
Focuses on the customer
Initiative
Contributes to a positive work environment
Strategic thinking
Pursues personal development
Continuous improvement
Takes pride in the workplace
Emotionally intelligent
Tactful
Knowledge of public library operations
Creativity
Knowledge of Nonprofit development and operations including best principles and practices of a foundation and/or 501c (3)
Knowledge of fundraising best practices and essentials
Knowledge of public library services and purpose
Knowledge of marketing: print, broadcast and digital media
Ability to convey the mission and vision of HPLD and its Foundation
Strong organizational and time management skills
Strong clerical skills
Exceptional attention to detail
Excellent writing and research skills
Keen aptitude for analysis, organization and problem solving
Creation of effective processes
Skilled in grants management
Skilled in event planning
Skilled in general accounting
Skilled in developing funding
Skilled in Word, Excel, Outlook, PowerPoint, donor database (Bloomerang), Canva, social media platforms, internet and basic computer operation
Skilled in statistics and research
Skill in customer relations
Skill in critical thinking
Skill in multi-tasking
Skill in interpersonal communication and relationships
Able to use proper grammar orally and in writing
Able to work under pressure
Able to operate various office equipment including copiers and printers
Able to use good judgment
Able to work in teams
Able to work with confidential information
Able to anticipate needs
Ability to lift 20 lbs
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Accidental Death and Dismemberment (AD&D) Insurance
Short-Term Disability
Long-Term Disability
401(a) Defined Contribution Retirement Plan
457 Deferred Compensation Plan
Flexible Spending Accounts for transportation, dependent care and medical expenses
Tuition Reimbursement
Paid Leave
Company
High Plains Library District
High Plains Library District is a museum and institution.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase