University of South Florida · 22 hours ago
Business Administrator
Greater Tampa Bay Area
Full-time
Onsite
Entry, Mid Level
$50K/yr - $60K/yr
2+ years expThe University of South Florida is a top-ranked research university dedicated to transforming health through education and innovation. They are seeking a Business Administrator to serve as a central point of contact for HR tasks, manage onboarding processes, and support business operations within the Taneja College of Pharmacy.
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Hiring Manager
Katherine Friborg
Responsibilities
Serves as the central point of contact between the College and Central Human Resources (CHR) to manage and streamline associated tasks. Ensures clear, consistent, and efficient communication to minimize delays and miscommunications. Partners with HR Business Partners and coordinates the College's response to human resource initiatives. Oversees and facilitates the unit-specific onboarding process for new faculty and staff within the Taneja College of Pharmacy (TCOP), ensuring a smooth transition into their roles. Collaborates with hiring managers and HRBP's to develop and implement comprehensive onboarding plans tailored to the specific needs of each new hire. Organizes orientation sessions that provide essential information about TCOP's mission, values, policies, and procedures. Ensures that new hires receive all necessary resources and tools, including access to systems, training materials, and workspace assignments. Serves as a primary point of contact for new employees, addressing questions and concerns during their onboarding period to promote engagement and retention. Monitors and evaluates the onboarding experience, gathering feedback to continually improve the process for future hires. Facilitates introductions between new employees and key personnel within the College to foster connections and integration into the team. Provides administrative support to college search committees as needed
Assists with Oracle and payroll actions such as payroll costing, costing adjustments, Oracle reporting, and liaising with USF Health Office of Research for research administration. Assists with FAR (faculty activity reports)
Supports the dean and TCOP leadership with meetings and college-wide activities such as compiling the college master calendar, compiling agenda items and meeting minutes for leadership meetings, providing support for college reporting (accreditation, university, USF Health, etc.)
Responsible for a range of business and operational duties including assisting with strategic development, creation and implementation of business processes and activities, assisting with management of overall business operations. Assists with cataloging contracts and agreements and payments and invoicing for contracts and agreements. Supporting the purchasing process by placing orders, assisting with collecting receipts and invoices, and assisting with securing approvals. Supports the travel process by creating travel authorization requests, securing travel accommodations, collecting necessary documentation, and creating travel expense report
Assists with the management of procedures for proper acquisition, assignment, and/or transfer of property and college attractive items as well as inventory tracking. Will liaise with Asset Management and coordinate all property forms and efficiently adhering to university policies and procedures. Engage, coordinate, and communicate processes to departments
Aids with accounts payable cycle from requisition request to receipt of invoices to payment. Review requisition request for adherence to USF Purchasing policies Monitor and track requisitions to purchase order. Review vendor invoices for completeness, accuracy and approvals. Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing. Verify Pcard transactions for several departments. Audit PCard receipts for adherence to University PCard Compliance policies and procedures
Budget liaison for offices within the Dean’s Office (Academic Affairs, Faculty Affairs, Admissions, Graduate Programs, Provide various data analysis and ad hoc reporting for business activities and operations
Perform other assigned business administrator duties related to the support of HR, Purchasing, Accounts Receivable, Travel, Payroll, and budget management
Qualification
Required
Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience
Bachelor's degree in no specific required field and three years of fiscal related work experience
Six years fiscal related work experience
Four years of direct experience for a bachelor's degree
Preferred
Master's degree in business administration, human resources, or other related field with one to three years experience
Experience in a university setting
HR, visa/immigration knowledge
Knowledge of USF processes
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida
University of South Florida is a public research university located in Tampa, Florida.
10001+ employees
H1B Sponsorship
University of South Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (79)
2023 (95)
2022 (49)
2021 (68)
2020 (56)
Funding
Current Stage
Late StageTotal Funding
$170.33MKey Investors
The Duke Energy FoundationNational Institute of Standards and TechnologyFederal Railroad Administration
2024-09-17Grant· $0.07M
2024-04-03Grant· $0.2M
2023-09-25Grant· $17.07M
Leadership Team
Sidney Fernandes
CIO and Vice President Digital Experiences
Shilen Patel
Trustee
Recent News
2026-01-22
2026-01-22
2025-12-14
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