Knight-Swift Warehousing & Fulfillment · 22 hours ago
Payroll Manager
Mesquite, TX, US
Full-time
Onsite
Senior Level
$106K/yr - $124K/yr
5+ years expKnight-Swift Warehousing & Fulfillment is seeking a Payroll Manager to oversee the full lifecycle of payroll processing for its growing workforce. The role involves managing multi-state payroll, implementing payroll systems for new sites, ensuring compliance with wage laws, and optimizing the use of ADP Workforce Now.
Transportation/Trucking/Railroad
Responsibilities
Manage the end-to-end processing of weekly/bi-weekly payroll for approximately 350+ employees (and growing) across multiple states
Ensure accurate calculation of wages, tax withholdings, benefit deductions, garnishments, and 401(k) contributions
Lead the payroll setup for new site acquisitions and openings. This includes researching local labor laws, registering for State Unemployment Insurance (SUI), and setting up state/local income tax withholding accounts prior to operational go-live
Configure new locations within ADP, ensuring correct cost centers, department codes, and geolocation parameters are established
Serve as the primary administrator for ADP Workforce Now. Optimize system usage, manage upgrades, and troubleshoot technical issues
Create and maintain custom reports for Finance and HR leadership (e.g., labor distribution, overtime analysis, turnover reports)
Ensure strict compliance with federal, state, and local wage and hour laws (FLSA), including complex overtime calculations and state-specific final pay regulations
Manage quarter-end and year-end processing, including the reconciliation and distribution of W-2s and checking third-party tax filings against the General Ledger
Develop and document Standard Operating Procedures (SOPs) for payroll processing and new site setups to ensure business continuity
Audit payroll data regularly to identify and resolve discrepancies before they impact employees
Qualification
Required
Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred
5+ years of progressive payroll experience
Proven experience setting up payroll for new business locations/states (registering tax accounts, setting up UI, navigating local laws)
Strong background in multi-state payroll processing
Expert proficiency in ADP Workforce Now is required
High proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables)
Deep understanding of FLSA, multi-state tax laws, and taxable fringe benefits
Preferred
Certified Payroll Professional (CPP) designation is highly preferred
Benefits
Health Coverage That Starts Fast
Smile on Us
Security You Can Count On
Time Off from Day One
Weekly Paychecks
Invest in YOU
Celebrate Success
Company
Knight-Swift Warehousing & Fulfillment
Knight-Swift Warehouse & Fulfillment (KSWF) is a full-service supply chain and logistics provider (3PL) with a national presence.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase