Project Evident · 5 hours ago
Finance and Accounting Associate (nonprofit)
Boston, MA
Full-time
Hybrid
Entry Level
$65K/yr - $73K/yr
2+ years expProject Evident is a nonprofit organization focused on harnessing data and technology to create impactful solutions in social and educational sectors. They are seeking a Finance and Accounting Associate to support financial operations, manage workflows, and ensure compliance while enhancing operational efficiency through data and technology.
Non ProfitService IndustrySocial
Responsibilities
Process accounts payable (AP) and monthly contractor/vendor billing. Maintain a list of active vendors and their associated budgets/contracts, and help set up new contracts
Support accounts receivable workflows and maintain current and accurate records and data entry
Prepare and submit client invoices in collaboration with program and operations leads; follow up on outstanding balances as needed
Support grant proposal development and reporting to ensure alignment with organizational processes, efficient workflow, timely and accurate calendar maintenance, and excellent documentation management
Support fee for service contract development to ensure timely and compliant processes
Support the annual audit process to ensure timely and effective documentation sharing and logging
Assist with tracking and reporting on project management deliverables in Asana or other project management software
Reconcile and validate financial data across multiple systems, including accounting (Xero), budgeting (Budgyt), and CRM (Salesforce), ensuring consistent reporting outputs
Maintain an ongoing financial calendar for key dates, insurance renewals, and work plans for the Operations department to ensure that deliverables are handled promptly and with sufficient lead time to gather information from all stakeholders
Working with the finance and PE Way team, maintain and document organization-wide policies and procedures
Ensure all vendor agreements are up-to-date and alert management when the end date of the contract is approaching
Contribute to internal onboarding and knowledge-sharing by keeping process documents, SOPs, and finance-related templates up to date
Process paperwork to ensure that all relevant state and federal payroll taxes are set up, filed, and reconciled with the outsourced fiscal partner in an appropriate and timely manner, and accurate records are maintained
Draft, write, and edit quality documents, presentations, and other communications for internal and external use
Continuously improve processes through annual reviews and by identifying and eliminating waste, duplication, and errors
Provide occasional coverage and cross-functional support for other operations and finance roles to ensure seamless workflow and team continuity
Other tasks as assigned
Qualification
Required
Bachelor's degree or equivalent experience
A minimum of 2 years of continuous, relevant experience in analytics, accounting, and/or finance, including accounts receivable, accounts payable, and grants and contracts administration
Ability to process information, generate reports, and create visuals
Proven ability to work under tight timelines, accurately assess problems, and develop solutions
Impeccable attention to detail and extremely high standards for accuracy, and the ability to handle sensitive information discreetly and appropriately
Experience working effectively with multiple stakeholders who may have evolving priorities
Ability to solve problems and is an active listener who seeks clarification, asks questions, and surfaces solutions
Excellent oral and written communication skills
High degree of proficiency expected with Google and Microsoft software, especially Google Sheets/Excel, Asana & Salesforce. After training in Xero and Budgyt, proficiency is expected
Comfortably communicate with internal teams and external vendors/partners in a clear, timely, and professional manner
Benefits
Comprehensive Benefits – Generous medical, dental, and vision plans, a 403(b) retirement plan with employer match , and life and disability insurance.
Flexible Time Off – Unlimited vacation days, Summer Fridays between Memorial Day and Labor Day, and organizational-wide closure from December 25 to January 1.
Company
Project Evident
Project Evident offers technical support, tools, and strategic evidence planning services to non-profits, funders, and policy making firms.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Anna Sanford
Executive Assistant to Chief Executive Officer
Anne Koza Patrick
Executive Assistant To Chief Executive Officer
Recent News
2025-04-17
2025-04-01
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