University of Utah · 11 hours ago
Executive Assistant
Salt Lake City, UT
Full-time
Onsite
Entry, Mid Level
$55K/yr - $62K/yr
2+ years expUniversity of Utah is dedicated to cancer prevention, care, and survivorship, and they are seeking an Executive Assistant to provide direct administrative support for two Executive Offices at Huntsman Cancer Institute. The role involves managing complex schedules, resolving administrative problems, and assisting with various executive functions to ensure smooth operations within the organization.
Higher Education
Responsibilities
Maintains exceptional level of professionalism and discretion in managing complex issues and interactions
Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities
Manages schedule and organizes active and complex calendar and travel logistics for HCI's Executive Officers
Office reception, greeting guests, and facilitating meeting transitions
Provides administrative assistance for Executive Officers of Huntsman Cancer Institute, including extensive meeting preparation, research and preparation of summary materials related to issues and events, travel itineraries, financial documentation
Maintains record of office operations, executive office functions, and assists with the development and implementation of department policies
Assists in planning and hosting visits of distinguished guests, tour groups, and events
Attends executive meetings as required, and documents meeting minutes
Works collaboratively with the leadership offices at HCI and University of Utah, including senior leadership and employees on assigned projects, events, and other assignments including both leading and support roles
Exempt position, requiring availability for the Executive Officers during business hours and occasional evenings/weekends, as required
Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public
Must use judgement and discretion when advising others of the executive's view on policies and other issues
This position initiates and has input in the hiring and employment decisions related to subordinate staff
Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, and Word/Excel
Proficiency in Mac and PC computers
Must successfully pass related skills test
Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis
Qualification
Required
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field
Two years office management and supervisory experience
Demonstrated knowledge of finance and budgeting
Public relations skills
Demonstrated human relations and effective communication skills
Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, and Word/Excel
Proficiency in Mac and PC computers
Must successfully pass related skills test
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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