Saginaw County Community Mental Health Authority · 1 day ago
Administrative Assistant to Director of Persons with MI and SUD
Saginaw, MI, US
Full-time
Onsite
Entry Level
$58K/yr - $71K/yr
1+ years expSaginaw County Community Mental Health Authority is seeking an Administrative Assistant to support the Director of Services for Persons with MI and SUD. The role involves performing various administrative tasks, coordinating departmental activities, and ensuring quality improvement within the department.
Mental Health Care
Responsibilities
Participate in utilization management, development of protocols and procedures, and budget review and analysis
Coordination of information management, including research, performance reporting, and collection of data and information
Using information technology for the compilation, coordination and reporting of data. Current technology includes the Internet, the Electronic Medical Record, Microsoft Office applications
Responsible for the preparation and coordination of the audits (DHHS, PIHP) and CARF reviews
Program support, such as policy and procedure development, annual planning, procedural manual coordination, office management, and project management
Quality improvement within the department, such as generating recommendations for process improvements, utilization review and regulatory compliance
Assisting in the coordination, organization and/or facilitation of department trainings for procedures, processes, and various topics for the improvement of services
Provides administrative support to Director in all aspects of program operations. May monitor department performance in quality indicators, documentation of service, etc. May prepare written reports from data. May represent the Director or the department in quality committees or work groups
Take minutes for and/or organize the records of assigned committees
Communicates the mission, vision and core values of SCCMHA to staff while holding them accountable and implements these principles in all duties of this position
Coordinates department schedules and procedures; schedules meetings, sets agendas and takes comprehensive minutes as assigned
Performs other functions and duties assigned by Director
May assist with providing support to all clinical departments at Hancock as assigned by Director
May represent Director at meetings, and/or receive/refer calls and mail
May be required to drive to off-site work locations
Reacts productively to change and handles other essential tasks as assigned
Will participate in Quality Improvement functions
Performs various administrative/clerical functions such as creating purchase orders, filing, copying documents, time management, data collection, reporting, etc
Uses computer hardware and software to perform tasks
Partnership and collaboration with community partners
Attends in-service training, seminars, conferences and workshops in order to sustain professional competency
May perform other duties assigned by Director
Qualification
Required
A Bachelor degree is required
Degrees which will be given primary consideration include a degree in Social Work, Psychology, Nursing and/or Business
Valid Michigan Driver's license with good driving record
Overall knowledge of the continuum of services provided by SCCMHA
General business skills
Computer competency, including word processing, spread sheets, databases, internet, E-Mail
Ability to plan and organize work, and provide small group leadership
Effective oral and written communication skills, minimum at college level
Ability to organize and maintain data and information
Problem solving and mediation abilities
Ability to maintain favorable public relations and provide community leadership
Ability to exercise independent and mature judgment
Ability to maintain strict confidentiality
Demonstrates knowledge and commitment to person centered planning principle and process
Knowledge of medical record requirements and the ability to research and stay abreast of trends related to medical records
Hearing acuity to converse in person and on telephone
Visual acuity to observe consumers behavior, read and proofread documents and use EHR and other electronic devices
Ability to walk, stand or sit for extended periods of time
Manual dexterity to write and to operate standard office equipment (PC, Keyboard, Copy Machine, Fax Machine, etc.)
Ability to lift and carry files and supplies at least 20 pounds
Strong interpersonal skills to interact with leadership, employees, consumers and the general public
Analytical skills necessary to conduct research, analyze, and interpret complex data and identify and solve problems by proposing courses of action
Ability to plan short and long range and to manage and schedule time
Ability to handle stress in meeting deadlines and dealing with large numbers of employees and/or consumers
Preferred
An academic concentration in human service or healthcare administration is preferred
Experience with medical records preferred
A minimum of one-year experience performing similar functions is preferred
Company
Saginaw County Community Mental Health Authority
Saginaw County Community Mental Health (SCCMHA) is a local, independent, governmental unit serving the greater Saginaw County area, a Community Mental Health Services Program and has been a mental health authority under contract with the Michigan Department of Health and Human Services since October 1, 1997.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase